LANDLORD'S RULES AND REGULATIONS
PROPERTY INFORMATION
1. PROPERTY DETAILS
Property Address: [PROPERTY ADDRESS]
Property Type: [PROPERTY TYPE] (e.g., single-family home, multi-unit apartment building, condominium)
Legal Description: [LEGAL DESCRIPTION]
Property Identification Number: [PROPERTY ID NUMBER]
These Rules and Regulations (hereinafter "Rules") apply to the above-referenced property (hereinafter "Property") and form an integral part of the Lease Agreement between the Landlord and Tenant. These Rules are incorporated by reference into the Lease Agreement, and violation of these Rules constitutes a breach of the Lease Agreement.
2. COMMON AREAS DEFINITION
2.1. Designation of Common Areas. Common areas of the Property include, but are not limited to:
a) All hallways, stairwells, elevators, and entrance/exit ways;
b) Laundry facilities located at [LOCATION];
c) Parking areas, including assigned spaces, guest parking, and driving lanes;
d) Recreational facilities, including [SPECIFIC RECREATIONAL FACILITIES] located at [LOCATION];
e) Landscaped areas, courtyards, and walkways;
f) Storage areas designated for tenant use located at [LOCATION];
g) Mail and package receiving areas;
h) Trash and recycling collection areas; and
i) Any other areas of the Property that are not specifically leased to individual tenants.
2.2. Use of Common Areas. Common areas are for the use and enjoyment of all tenants and their authorized guests. No tenant shall place, store, or abandon any item in common areas except in designated storage areas specifically assigned to that tenant. Tenant shall not obstruct any common areas or use common areas for purposes other than their intended use.
RENT AND PAYMENTS
3. RENT PAYMENT METHODS
3.1. Acceptable Payment Methods. Rent may be paid by the following methods:
a) Personal check made payable to [LANDLORD/PROPERTY MANAGEMENT COMPANY];
b) Cashier's check or money order made payable to [LANDLORD/PROPERTY MANAGEMENT COMPANY];
c) Electronic funds transfer through the designated online payment portal at [PAYMENT WEBSITE];
d) Automatic recurring payments (ACH) from Tenant's designated bank account; or
e) Other methods specifically approved in writing by Landlord.
3.2. Payment Due Date. Rent is due on the [DAY] day of each month, without demand, deduction, or offset.
3.3. Payment Location. If paying by check or money order, payments shall be delivered to:
[PAYMENT ADDRESS]
If paying electronically, payments shall be submitted through:
[ELECTRONIC PAYMENT DETAILS]
3.4. Payment Receipts. Landlord will provide a receipt for rent payments upon request. For electronic payments, the confirmation generated by the payment system shall serve as a receipt.
3.5. Partial Payments. Landlord's acceptance of a partial payment does not waive the right to collect the balance due nor does it waive Landlord's right to enforce other terms of the Lease Agreement or these Rules.
4. LATE FEE STRUCTURE
4.1. Grace Period. A grace period of [NUMBER] days after the due date is provided before late fees are assessed. If the final day of the grace period falls on a weekend or legal holiday, the grace period shall extend to the next business day.
4.2. Late Fee Assessment. If rent is not received by the end of the grace period, a late fee of [AMOUNT OR PERCENTAGE] will be assessed. This late fee represents a reasonable estimate of the administrative costs incurred by Landlord due to late payment.
4.3. Additional Daily Late Fees. After the initial late fee is assessed, an additional fee of [AMOUNT] per day may be charged until rent is paid in full, up to a maximum total late fee of [MAXIMUM AMOUNT] per month.
4.4. Application of Payments. All payments received shall be applied first to any outstanding late fees, returned check fees, and other charges, and then to the current rent due.
5. RETURNED CHECK FEES
5.1. Fee Assessment. If any check or electronic payment is returned, rejected, or declined for any reason, Tenant will be charged a returned payment fee of [AMOUNT], subject to the maximum amount allowed by applicable law.
5.2. Subsequent Payment Requirements. After two returned payments, Landlord reserves the right to require all future payments be made by certified funds (cashier's check or money order) or through a specific electronic payment method designated by Landlord.
5.3. Late Fees on Returned Payments. If a returned payment results in rent being paid after the grace period, applicable late fees will also be assessed in addition to the returned payment fee.
OCCUPANCY
6. OCCUPANCY LIMITS
6.1. Maximum Occupancy. The maximum number of occupants permitted in the leased premises is [NUMBER] persons, in compliance with applicable housing codes, safety regulations, and fair housing laws.
6.2. Permitted Occupants. Only those individuals specifically named in the Lease Agreement are authorized to occupy the premises. The premises shall be used solely as a private residence.
6.3. Reporting Changes. Tenant must notify Landlord in writing of any proposed changes in occupancy (excluding temporary guests as defined below) and obtain written approval before any new occupant takes possession of the premises.
6.4. Occupancy Standards Compliance. Occupancy limits are established in compliance with applicable fair housing laws, local building codes, and safety regulations. Landlord will not discriminate based on familial status and will comply with all legal requirements regarding occupancy by children.
7. GUEST POLICY
7.1. Definition of Guest. A "guest" is defined as any person who is not listed as an occupant on the Lease Agreement who temporarily visits the premises.
7.2. Guest Duration Limitations. Guests may stay at the premises for a maximum of [NUMBER] consecutive days, or a total of [NUMBER] days in any six-month period, without prior written consent from Landlord.
7.3. Unauthorized Occupancy. Any guest staying beyond the specified time limits without Landlord's written consent shall be considered an unauthorized occupant, constituting a violation of these Rules and the Lease Agreement.
7.4. Tenant Responsibility for Guests. Tenant is fully responsible for the conduct and actions of all guests and must ensure that guests comply with all terms of the Lease Agreement and these Rules. Any violations by guests shall be deemed violations by Tenant.
7.5. Guest Parking. Guests must park only in designated guest parking areas and comply with all parking regulations outlined in Section 25 of these Rules.
8. SUBLETTING AND ASSIGNMENT
8.1. General Prohibition. Tenant shall not sublet any part of the premises or assign the Lease Agreement without prior written consent from Landlord, which may be withheld at Landlord's sole discretion.
8.2. Application Process for Subletting. If Tenant wishes to sublet or assign the Lease Agreement, Tenant must:
a) Submit a written request to Landlord at least [NUMBER] days prior to the proposed sublease or assignment date;
b) Provide the name, contact information, rental history, income verification, and consent for background check for the proposed subtenant or assignee;
c) Pay a sublease/assignment application fee of [AMOUNT]; and
d) Remain liable for all lease obligations unless expressly released in writing by Landlord.
8.3. Unauthorized Subletting. Any subletting or assignment without Landlord's prior written consent constitutes a material breach of the Lease Agreement and may result in termination of the tenancy.
8.4. Short-Term Rental Prohibition. Tenant is expressly prohibited from listing or renting the premises, or any portion thereof, on short-term rental platforms (such as Airbnb, VRBO, HomeAway, etc.) or similar services. Violation of this provision constitutes a material breach of the Lease Agreement.
MAINTENANCE AND REPAIRS
9. TENANT MAINTENANCE RESPONSIBILITIES
9.1. Regular Cleaning and Sanitation. Tenant shall maintain the premises in a clean, sanitary, and safe condition, including:
a) Regular cleaning of all floors, walls, windows, fixtures, and appliances;
b) Proper disposal of all garbage, waste, and recyclable materials;
c) Maintaining all plumbing fixtures in a clean and sanitary condition;
d) Preventing the accumulation of moisture and the growth of mold; and
e) Promptly cleaning any spills or stains to prevent permanent damage.
9.2. Basic Maintenance Tasks. Tenant is responsible for performing basic maintenance tasks, including but not limited to:
a) Replacing light bulbs with bulbs of the same type and wattage;
b) Replacing HVAC filters every [TIMEFRAME] with filters of the specified type;
c) Unclogging toilets, sinks, and drains that become clogged through normal use;
d) Testing and maintaining smoke detectors and carbon monoxide detectors, including battery replacement;
e) Properly operating all appliances and fixtures according to manufacturer instructions;
f) Taking appropriate measures to prevent frozen pipes during cold weather; and
g) Promptly reporting any maintenance issues that require Landlord's attention.
9.3. Exterior Maintenance (if applicable). For single-family homes or as specified in the Lease Agreement, Tenant may also be responsible for:
a) Regular lawn mowing and basic landscaping maintenance;
b) Removal of leaves, debris, and other yard waste;
c) Snow and ice removal from walkways, driveways, and steps;
d) Maintaining exterior cleanliness of porches, patios, and balconies; and
e) Proper use and maintenance of irrigation systems.
9.4. Damage Prevention. Tenant shall take reasonable precautions to prevent damage to the premises, including:
a) Properly ventilating the premises to prevent moisture accumulation;
b) Promptly addressing water leaks or intrusion;
c) Taking measures to prevent pest infestations; and
d) Using furniture pads or floor protectors to prevent damage to flooring.
10. REPAIR REPORTING PROCEDURE
10.1. Standard Repair Requests. For non-emergency repairs, Tenant shall:
a) Submit all repair requests in writing through the designated maintenance portal at [MAINTENANCE PORTAL URL] or by email to [MAINTENANCE EMAIL];
b) Provide a detailed description of the issue, including location, duration, and any relevant observations;
c) Include photographs of the issue when possible; and
d) Grant reasonable access to the premises for inspection and repair.
10.2. Emergency Repair Requests. For emergency repairs (those involving immediate threat to health, safety, or property), Tenant shall:
a) Call the emergency maintenance line at [EMERGENCY PHONE NUMBER] immediately;
b) Take reasonable steps to mitigate damage (e.g., shutting off water valves in case of leaks);
c) Follow up with written documentation of the emergency and actions taken; and
d) Vacate the premises if necessary for safety reasons.
10.3. Emergency Conditions. The following conditions are considered emergencies:
a) Fire or smoke;
b) Gas leaks or gas odors;
c) Major water leaks or flooding;
d) Complete loss of heat during winter months;
e) Complete loss of electricity not due to utility company issues;
f) Sewage backups;
g) Non-functioning toilet when it is the only toilet in the premises;
h) Broken locks on exterior doors or windows that compromise security; and
i) Any condition that poses an immediate threat to health or safety.
10.4. Repair Timeframes. Landlord will address repair requests within the following timeframes:
a) Emergency repairs: As soon as reasonably possible, typically within 24 hours;
b) Urgent repairs (affecting habitability but not emergencies): Within 3-5 business days;
c) Standard repairs: Within 10-14 business days; and
d) Cosmetic or non-essential repairs: As scheduling permits.
10.5. Tenant-Caused Damage. Repairs necessitated by Tenant's negligence, misuse, or intentional acts will be completed at Tenant's expense. Landlord will provide an estimate of repair costs before proceeding with such repairs when possible.
11. RIGHT OF ENTRY
11.1. Scheduled Access. Landlord may enter the premises at reasonable times with at least [NUMBER] hours' advance written notice to Tenant for the following purposes:
a) To inspect the premises;
b) To make necessary or agreed-upon repairs, alterations, or improvements;
c) To supply necessary or agreed-upon services;
d) To show the premises to prospective purchasers, mortgagees, or tenants; or
e) To conduct routine inspections or maintenance.
11.2. Emergency Access. In case of emergency, Landlord may enter the premises without prior notice. An emergency is defined as a situation that poses an immediate risk to health, safety, property, or the premises. Landlord will provide written notice of emergency entry within 24 hours after such entry.
11.3. Entry During Tenant's Extended Absence. If Tenant is absent from the premises for more than [NUMBER] consecutive days, Landlord may enter the premises at reasonable times when necessary to maintain the property or to inspect for damage or needed repairs.
11.4. Manner of Entry. When entering the premises, Landlord or Landlord's authorized representatives will:
a) Knock and announce their presence before entering;
b) Enter only at reasonable times (generally between 8:00 AM and 8:00 PM, unless otherwise agreed);
c) Respect Tenant's privacy and property; and
d) Leave the premises in the same condition as when they entered.
11.5. Notice Format. Notice of entry will be provided in writing and may be delivered by:
a) Personal delivery to Tenant;
b) Posting on the premises' front door;
c) Email to Tenant's designated email address; or
d) Text message if Tenant has consented to receive notices in this manner.
ALTERATIONS AND MODIFICATIONS
12. ALTERATION RESTRICTIONS
12.1. Prohibited Alterations. Without prior written consent from Landlord, Tenant shall not make any alterations, additions, or improvements to the premises, including but not limited to:
a) Painting, wallpapering, or changing the color of any surface;
b) Installing, removing, or replacing flooring, including carpet, tile, or hardwood;
c) Installing or removing built-in shelving, cabinets, or fixtures;
d) Making structural changes or cutting into any wall, ceiling, or floor;
e) Installing satellite dishes or antennas that require mounting to the building exterior;
f) Installing additional locks or security systems;
g) Modifying electrical, plumbing, or HVAC systems;
h) Installing permanent fixtures such as ceiling fans, light fixtures, or wall-mounted televisions;
i) Modifying or replacing appliances or fixtures;
j) Making alterations to landscaping in private yards or common areas; or
k) Installing window treatments other than those provided by Landlord.
12.2. Request for Alterations. If Tenant wishes to make any alteration, addition, or improvement, Tenant must:
a) Submit a detailed written request to Landlord describing the proposed changes;
b) Provide sketches, drawings, or specifications as applicable;
c) Identify the qualified contractors who will perform the work;
d) Provide proof of contractor's insurance and licenses if requested; and
e) Obtain written approval from Landlord before commencing any work.
12.3. Permitted Temporary Modifications. Tenant may make the following temporary modifications without prior written consent, provided they are removed at the end of the tenancy and any damage is repaired:
a) Installing removable window treatments using tension rods;
b) Using removable, non-damaging adhesive hooks or hangers for wall decorations;
c) Placing area rugs over existing flooring; and
d) Using freestanding furniture and storage solutions that do not attach to walls or floors.
12.4. Ownership of Alterations. Unless otherwise agreed in writing, any authorized alterations, additions, or improvements become the property of Landlord upon installation and must remain on the premises at the termination of the tenancy.
12.5. Restoration Requirements. Landlord may require Tenant to restore the premises to its original condition at Tenant's expense upon termination of the tenancy, even for authorized alterations.
13. REASONABLE ACCOMMODATIONS
13.1. Accommodation Requests. Landlord is committed to complying with fair housing laws and providing reasonable accommodations and modifications for tenants with disabilities. Tenant may request reasonable accommodations or modifications by:
a) Submitting a written request to Landlord describing the requested accommodation or modification;
b) Providing verification of the disability and disability-related need for the accommodation or modification if the disability is not obvious or known to Landlord; and
c) Engaging in an interactive dialogue with Landlord to identify effective accommodations.
13.2. Types of Accommodations. Reasonable accommodations may include, but are not limited to:
a) Exceptions to rules, policies, practices, or services necessary for a person with a disability to have equal opportunity to use and enjoy the dwelling;
b) Permission to have assistance animals, including service animals and emotional support animals, even in buildings with "no pet" policies;
c) Reserved parking spaces for tenants with mobility impairments;
d) Alternative methods of rent payment or communication; or
e) Other accommodations specific to the individual's disability-related needs.
13.3. Physical Modifications. Reasonable modifications to the premises may include, but are not limited to:
a) Installation of grab bars in bathrooms;
b) Widening of doorways for wheelchair access;
c) Installation of ramps for access;
d) Lowering of countertops or cabinets; or
e) Installation of visual doorbells or smoke alarms for hearing-impaired tenants.
13.4. Costs and Restoration. In accordance with fair housing laws:
a) Tenant is generally responsible for the costs of physical modifications to the premises;
b) Landlord may, where reasonable, condition permission for modifications on Tenant's agreement to restore the premises to its original condition upon move-out;
c) Landlord may not require restoration for modifications that would not interfere with the next tenant's use and enjoyment of the premises; and
d) Landlord may require Tenant to establish an escrow account to ensure funds are available for restoration if required.
13.5. Approval Process. Landlord will respond to accommodation and modification requests within [NUMBER] business days. Requests will not be unreasonably denied, and any denial will include a written explanation of the basis for denial.
NOISE AND DISTURBANCES
14. QUIET HOURS
14.1. Designated Quiet Hours. Quiet hours are established as follows:
a) Sunday through Thursday: 10:00 PM to 8:00 AM
b) Friday and Saturday: 11:00 PM to 9:00 AM
c) Additional quiet hours may be designated during holidays or special circumstances with reasonable notice to Tenant.
14.2. Noise Restrictions During Quiet Hours. During designated quiet hours, Tenant and Tenant's guests shall:
a) Refrain from playing musical instruments, televisions, stereos, or other sound-producing devices at volumes that can be heard outside the premises or in neighboring units;
b) Avoid loud conversations, gatherings, or activities that generate excessive noise;
c) Minimize noise from household appliances (such as washing machines, dishwashers, or vacuum cleaners);
d) Reduce impact noise such as heavy walking, jumping, or moving furniture; and
e) Take particular care when entering or exiting the premises, including closing doors quietly and minimizing noise in common areas.
14.3. Reasonable Noise During Non-Quiet Hours. Even during non-quiet hours, Tenant shall maintain noise at reasonable levels that do not disturb other tenants' peaceful enjoyment of their premises. Excessive noise is prohibited at all times.
14.4. Construction and Maintenance Noise. Landlord will make reasonable efforts to limit disruptive noise from construction, maintenance, or landscaping activities to the hours of 8:00 AM to 6:00 PM, Monday through Friday, except in cases of emergency repairs.
14.5. Reporting Noise Disturbances. Tenant should report ongoing noise disturbances as follows:
a) For immediate concerns, contact [PROPERTY MANAGER/SECURITY] at [PHONE NUMBER];
b) For persistent issues, submit a written complaint to Landlord detailing the nature, timing, and frequency of the disturbances; and
c) In cases of extremely disruptive behavior, contact local law enforcement if appropriate.
15. NUISANCE CLAUSE
15.1. Prohibited Nuisances. Tenant shall not create, maintain, or permit any nuisance on or about the premises. Prohibited nuisances include, but are not limited to:
a) Excessive noise as described in Section 14;
b) Noxious or offensive odors that extend beyond the premises;
c) Improper disposal of trash or other waste;
d) Obstruction of common areas;
e) Unauthorized gatherings in common areas;
f) Disruptive behavior that interferes with other tenants' peaceful enjoyment;
g) Harassment of other tenants, their guests, or Landlord's representatives;
h) Excessive traffic to and from the premises;
i) Visible clutter, debris, or items stored on balconies, patios, or in common areas; and
j) Any illegal activity on the premises or common areas.
15.2. Interference with Peaceful Enjoyment. Tenant shall not engage in any activity that substantially interferes with the comfort, safety, or enjoyment of other tenants or occupants of the building or neighboring properties, regardless of whether such activity otherwise complies with these Rules.
15.3. Business Activities. Tenant shall not conduct any business in or from the premises that:
a) Involves regular visits by customers, clients, or employees;
b) Requires business-related deliveries beyond normal personal package delivery;
c) Creates additional parking demands or traffic;
d) Requires storage of inventory, equipment, or supplies visible from common areas or outside the premises; or
e) Otherwise changes the residential character of the premises.
15.4. Remedies for Nuisances. If Tenant creates or permits a nuisance, Landlord may:
a) Issue a written warning specifying the objectionable conduct and requiring immediate cessation;
b) Impose reasonable restrictions on activities that have created nuisances;
c) Assess reasonable charges for violations as permitted by law and the Lease Agreement; or
d) Pursue termination of the tenancy for material violations that remain uncured after notice.
PETS AND ANIMALS
16. PET POLICY
16.1. Pet Permission. Pets are [PERMITTED/PROHIBITED] on the premises, subject to the following conditions and restrictions:
a) Tenant must obtain written approval from Landlord before bringing any pet onto the premises;
b) Approved pets are limited to the specific animals identified in the Pet Addendum to the Lease Agreement; and
c) Any pet not specifically approved in writing is prohibited, even temporarily.
16.2. Permitted Pet Types and Restrictions. If pets are permitted, the following restrictions apply:
a) Dogs: Maximum of [NUMBER] dog(s) per unit, with a weight limit of [WEIGHT] pounds per dog when fully grown. The following breeds or mixed breeds containing these breeds are prohibited: [RESTRICTED BREEDS, IF ANY].
b) Cats: Maximum of [NUMBER] cat(s) per unit. All cats must be spayed or neutered and kept as indoor pets.
c) Small caged animals: Limited to [TYPES OF ANIMALS] kept in appropriate enclosures.
d) Fish: Aquariums up to [NUMBER] gallons are permitted. Tenant is responsible for any water damage caused by aquariums.
e) Birds: Limited to [NUMBER] birds of [TYPES OF BIRDS] kept in appropriate cages.
f) Reptiles, amphibians, and exotic animals: [PERMITTED/PROHIBITED] with specific restrictions as follows: [SPECIFIC RESTRICTIONS].
16.3. Pet Areas and Restrictions. Pets must be:
a) Kept on leashes or in carriers when in common areas;
b) Exercised only in designated pet areas;
c) Prevented from accessing [SPECIFIC RESTRICTED AREAS]; and
d) Supervised at all times when outside the premises.
16.4. Pet Waste Removal. Tenant must immediately clean up and properly dispose of pet waste:
a) In designated pet waste receptacles for outdoor areas;
b) Using sealed bags for disposal in trash containers; and
c) Maintaining cat litter boxes in a clean and sanitary condition with regular waste removal.
16.5. Pet Behavior Requirements. Tenant is responsible for ensuring that pets:
a) Do not create excessive noise (including barking, howling, or other disruptive sounds);
b) Do not cause damage to the premises, common areas, or others' property;
c) Do not threaten, intimidate, or harm other persons or animals; and
d) Do not create unsanitary conditions or offensive odors.
16.6. Visiting Pets. Pets belonging to guests or visitors are subject to the same restrictions as resident pets and require prior approval from Landlord if staying overnight.
17. PET DEPOSITS AND FEES
17.1. Pet Deposit. A refundable pet deposit of [AMOUNT] per pet is required, not to exceed a total of [MAXIMUM AMOUNT] regardless of the number of approved pets. This deposit is in addition to the standard security deposit and is held as security for any pet-related damage beyond normal wear and tear.
17.2. Non-Refundable Pet Fee. A one-time, non-refundable pet fee of [AMOUNT] per pet is required to cover the administrative costs and additional wear associated with pets in the premises.
17.3. Monthly Pet Rent. A monthly pet rent of [AMOUNT] per pet will be charged in addition to the base rent specified in the Lease Agreement.
17.4. Pet Violation Charges. Unauthorized pets or violations of the pet policy may result in:
a) A charge of [AMOUNT] per day per unauthorized pet until the pet is removed or properly authorized;
b) A charge of [AMOUNT] per occurrence for failure to clean up pet waste; and
c) Responsibility for any costs associated with deodorizing, cleaning, or repairing damage caused by pets.
17.5. Pet Deposit Return. The pet deposit, less any deductions for pet-related damages, will be returned within [NUMBER] days after termination of the tenancy. Deductions may include, but are not limited to:
a) Costs for cleaning or deodorizing beyond normal cleaning;
b) Repair or replacement of items damaged by pets;
c) Flea or pest treatment if necessitated by the presence of pets; and
d) Restoration of landscaping damaged by pets.
18. SERVICE ANIMAL PROVISIONS
18.1. Service and Assistance Animals Distinguished. In compliance with fair housing laws and the Americans with Disabilities Act (ADA):
a) Service animals are dogs (and in some limited circumstances, miniature horses) individually trained to perform specific tasks for individuals with disabilities.
b) Assistance animals (including emotional support animals) provide support, comfort, or therapy to individuals with disabilities but may not be trained to perform specific tasks.
c) Neither service animals nor assistance animals are considered "pets" under these Rules.
18.2. Approval Process. Tenants requiring service or assistance animals must:
a) Submit a request to Landlord identifying the need for the animal;
b) Provide documentation from a reliable third party (such as a healthcare provider) verifying the disability and disability-related need for the animal if the disability is not obvious or already known to Landlord; and
c) Receive written acknowledgment from Landlord before bringing the animal onto the premises.
18.3. Exemptions from Pet Restrictions. Service and assistance animals are exempt from:
a) Pet deposits, fees, and pet rent;
b) Breed, size, and weight restrictions; and
c) Limitations on the number of animals permitted.
18.4. Owner Responsibilities. Owners of service or assistance animals must:
a) Maintain control of the animal at all times;
b) Ensure the animal does not pose a direct threat to the health or safety of others;
c) Ensure the animal does not cause substantial physical damage to the property;
d) Comply with all state and local animal licensing and health requirements; and
e) Clean up after the animal and dispose of waste properly.
18.5. Removal of Service or Assistance Animals. Landlord may request removal of a service or assistance animal only if:
a) The animal poses a direct threat to the health or safety of others that cannot be eliminated or reduced by a reasonable accommodation;
b) The animal causes substantial physical damage to the property of others that cannot be reduced or eliminated by a reasonable accommodation; or
c) The animal's owner fails to comply with appropriate animal health and control requirements.
SMOKING AND SUBSTANCES
19. SMOKING POLICY
19.1. Smoking Prohibition. Smoking is [PROHIBITED/PERMITTED WITH RESTRICTIONS] on the premises. For purposes of this policy, "smoking" includes:
a) Inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, pipe, or other tobacco or plant product intended for inhalation;
b) Using electronic cigarettes, electronic vaping devices, personal vaporizers, or electronic nicotine delivery systems; and
c) Using hookahs or similar devices.
19.2. Prohibited Smoking Areas. If smoking is prohibited, the prohibition applies to:
a) All interior areas of the premises, including private units and balconies;
b) All common areas, including but not limited to hallways, stairwells, elevators, laundry rooms, community rooms, and enclosed parking structures;
c) All outdoor areas within [NUMBER] feet of any building entrance, window, or air intake vent; and
d) Any additional areas designated as non-smoking by Landlord with appropriate signage.
19.3. Designated Smoking Areas. If smoking is permitted with restrictions, smoking is allowed only in the following designated areas:
a) [DESIGNATED SMOKING AREA 1]
b) [DESIGNATED SMOKING AREA 2]
c) Additional areas that may be designated by Landlord from time to time with appropriate signage.
19.4. Proper Disposal of Smoking Materials. In designated smoking areas, Tenant must:
a) Use appropriate receptacles for cigarette butts and other smoking waste;
b) Ensure smoking materials are fully extinguished before disposal; and
c) Never dispose of smoking materials on the ground, in landscaping, or in regular trash containers without being fully extinguished.
19.5. Tenant Responsibility for Guests. Tenant is responsible for informing all guests and visitors of the smoking policy and ensuring their compliance.
19.6. Damages and Cleaning. Tenant will be held responsible for:
a) Any damage caused by smoking, including but not limited to burns, stains, and odors;
b) Additional cleaning required to remove smoke residue and odors; and
c) Costs associated with relocating other tenants if smoke infiltrates their units.
20. MARIJUANA POLICY
20.1. Marijuana Prohibition. Regardless of state law permitting the recreational or medical use of marijuana, the use, possession, growth, or distribution of marijuana in any form is [PROHIBITED/PERMITTED WITH RESTRICTIONS] on the premises.
20.2. Medical Marijuana Accommodation. If Tenant has a valid medical marijuana prescription and requires the use of medical marijuana, Tenant must:
a) Submit a written request for accommodation to Landlord;
b) Provide documentation of the medical need and prescription from a licensed healthcare provider; and
c) Comply with any reasonable restrictions imposed by Landlord regarding the form, location, and manner of use.
20.3. Restrictions on Permitted Use. If marijuana use is permitted with restrictions, the following conditions apply:
a) Use is limited to private units only, with appropriate ventilation to prevent odors from affecting common areas or other units;
b) Smoking of marijuana is subject to the same restrictions as tobacco smoking under Section 19;
c) Growing of marijuana plants is [PROHIBITED/LIMITED TO [NUMBER] PLANTS]; and
d) Processing of marijuana using hazardous materials or methods that create fire or safety hazards is strictly prohibited.
20.4. Federal Law Notice. Tenant acknowledges that marijuana remains illegal under federal law and that Landlord may be subject to federal regulations or funding requirements that prohibit marijuana on the premises. Landlord reserves the right to modify this policy to comply with federal requirements.
21. ILLEGAL SUBSTANCES
21.1. Prohibition of Illegal Substances. The manufacture, sale, distribution, possession, or use of any illegal drug or controlled substance is strictly prohibited on the premises, including in private units, common areas, and all exterior areas of the property.
21.2. Definition of Illegal Substances. "Illegal substances" include:
a) Any controlled substance as defined by state or federal law;
b) Prescription medications used by anyone other than the person for whom they were prescribed;
c) Prescription medications used in a manner inconsistent with the prescription; and
d) Any substance used for the purpose of intoxication in a manner inconsistent with its intended use.
21.3. Drug-Related Criminal Activity. Tenant, any member of Tenant's household, any guest, or any other person under Tenant's control shall not engage in drug-related criminal activity on or near the premises. "Drug-related criminal activity" means the illegal manufacture, sale, distribution, use, or possession with intent to manufacture, sell, distribute, or use a controlled substance.
21.4. Consequences of Violations. Violations of this policy constitute a material breach of the Lease Agreement and may result in:
a) Immediate termination of the Lease Agreement;
b) Eviction proceedings;
c) Reporting to law enforcement authorities; and
d) Liability for any damages, including remediation of contamination.
21.5. Hazardous Materials. The use, storage, or disposal of hazardous materials associated with the manufacture or processing of illegal substances is strictly prohibited and may result in additional civil and criminal penalties.
PARKING AND VEHICLES
22. PARKING ASSIGNMENTS
22.1. Assigned Parking Spaces. Tenant is assigned the following parking space(s):
a) Space Number(s): [SPACE NUMBERS]
b) Location: [LOCATION DESCRIPTION]
c) Type: [COVERED/UNCOVERED/GARAGE]
22.2. Parking Permits. Tenant must display a valid parking permit as follows:
a) Permit Type: [STICKER/HANG TAG/ELECTRONIC]
b) Location of Display: [LOCATION ON VEHICLE]
c) Replacement Fee for Lost/Damaged Permits: [AMOUNT]
22.3. Guest Parking. Guest parking is available under the following conditions:
a) Designated Areas: [GUEST PARKING LOCATIONS]
b) Time Limitations: [TIME RESTRICTIONS]
c) Guest Pass Requirements: [PASS REQUIREMENTS]
d) Maximum Number of Guest Vehicles: [NUMBER] per unit at any one time
22.4. Parking Fees. The following parking fees apply:
a) Assigned Space Fee: [AMOUNT] per month per space
b) Additional Space Fee (if available): [AMOUNT] per month
c) Guest Parking Fees (if applicable): [AMOUNT]
d) Payment Due Date: Same as rent due date unless otherwise specified
22.5. Electric Vehicle Charging. Electric vehicle charging is [AVAILABLE/NOT AVAILABLE] under the following conditions:
a) Designated Charging Spaces: [LOCATION]
b) Usage Fees: [AMOUNT] per [HOUR/KILOWATT-HOUR/SESSION]
c) Time Limitations: [TIME RESTRICTIONS]
d) Reservation System: [DETAILS IF APPLICABLE]
23. VEHICLE RESTRICTIONS
23.1. Permitted Vehicles. Only the following types of vehicles may be parked on the premises:
a) Passenger automobiles in good operating condition;
b) Motorcycles in designated motorcycle parking areas;
c) Light trucks or SUVs that fit within a standard parking space;
d) Bicycles in designated bicycle storage areas only; and
e) Other vehicles specifically approved in writing by Landlord.
23.2. Prohibited Vehicles. The following vehicles are prohibited from parking on the premises without prior written approval from Landlord:
a) Commercial vehicles, including those with commercial lettering, logos, or equipment;
b) Recreational vehicles (RVs), campers, or trailers;
c) Boats or watercraft;
d) Buses or large vans exceeding [LENGTH/WIDTH/HEIGHT];
e) Vehicles that exceed the dimensions of a standard parking space;
f) Unregistered or unlicensed vehicles;
g) Vehicles with expired registration tags; and
h) Off-road vehicles not intended for street use.
23.3. Inoperable Vehicles. Vehicles that are inoperable, significantly damaged, or in a state of disrepair may not be parked on the premises. A vehicle may be considered inoperable if:
a) It cannot be driven under its own power;
b) It has one or more flat tires;
c) It has missing or broken windows or lights;
d) It has significant body damage; or
e) It leaks fluids that may damage the parking surface or create environmental hazards.
23.4. Enforcement of Vehicle Restrictions. Vehicles in violation of these restrictions may be:
a) Issued a warning notice;
b) Assessed a fine of [AMOUNT] per day of violation;
c) Towed at the vehicle owner's expense after [NUMBER] hours' notice, except in cases where the vehicle blocks access, creates a safety hazard, or is parked in a fire lane or handicapped space without authorization, in which case it may be towed immediately; and
d) Subject to termination of parking privileges.
24. VEHICLE MAINTENANCE
24.1. Prohibited Maintenance Activities. The following vehicle maintenance activities are prohibited on the premises:
a) Oil changes or other fluid changes or additions;
b) Engine, transmission, or other major mechanical repairs;
c) Body work, sanding, or painting;
d) Brake repairs or replacement;
e) Tire replacement (except for emergency tire changes);
f) Battery replacement (except in emergencies);
g) Any repair that may cause damage to the parking surface; and
h) Any repair that requires the vehicle to be immobilized for more than 24 hours.
24.2. Permitted Maintenance Activities. The following limited maintenance activities are permitted:
a) Emergency tire changes, limited to 60 minutes;
b) Jump-starting batteries;
c) Adding windshield washer fluid or air to tires;
d) Cleaning vehicle exterior with environmentally safe products; and
e) Minor interior cleaning that does not create excessive waste or water runoff.
24.3. Maintenance Area Restrictions. Any permitted maintenance activities must:
a) Be conducted only in areas specifically designated for such activities, if any;
b) Not interfere with other tenants' use of parking or common areas;
c) Be completed within a reasonable time period;
d) Not create excessive noise, odors, or debris; and
e) Be fully cleaned up immediately after completion.
24.4. Fluid Leaks and Spills. Tenant is responsible for:
a) Promptly reporting any vehicle fluid leaks or spills to Landlord;
b) Cleaning up minor spills immediately using appropriate methods;
c) Preventing their vehicle from leaking fluids onto the parking surface; and
d) Costs associated with professional cleaning or repair of parking surfaces damaged by vehicle fluids.
TRASH AND RECYCLING
25. WASTE DISPOSAL REQUIREMENTS
25.1. Designated Disposal Areas. Tenant shall dispose of all trash, garbage, and waste only in designated containers and areas:
a) Trash Dumpsters/Bins Location: [LOCATION]
b) Compactor Location (if applicable): [LOCATION]
c) Chute Location (if applicable): [LOCATION]
d) Hours of Access: [HOURS]
25.2. Proper Waste Containment. All waste must be:
a) Securely bagged in sturdy, leak-proof plastic bags before disposal;
b) Placed entirely inside designated containers with lids or doors fully closed after use;
c) Broken down or compacted when appropriate to conserve space; and
d) Free from liquids that may leak or create odors.
25.3. Prohibited Disposal Items. The following items may not be placed in standard trash containers:
a) Hazardous materials, including paint, solvents, oils, batteries, and pesticides;
b) Electronic waste, including computers, televisions, and other electronics;
c) Large appliances or furniture;
d) Construction debris or renovation materials;
e) Flammable or combustible materials;
f) Medical waste or sharps;
g) Hot ashes or coals; and
h) Items that could damage the disposal equipment or containers.
25.4. Special Waste Disposal. For items that cannot be placed in standard trash containers, Tenant must:
a) Contact Landlord for instructions on proper disposal;
b) Use designated special collection areas if provided;
c) Arrange for private disposal at appropriate facilities; or
d) Participate in special collection events when available.
25.5. Bulk Item Disposal. For large items such as furniture or appliances, Tenant must:
a) Notify Landlord at least [NUMBER] business days in advance;
b) Pay any applicable disposal fees of [AMOUNT];
c) Place items only in designated areas at specified times; and
d) Not abandon items in common areas, near dumpsters, or elsewhere on the property.
26. RECYCLING REQUIREMENTS
26.1. Mandatory Recycling. Tenant shall participate in the property's recycling program in compliance with local ordinances. Recyclable materials must be:
a) Separated from regular trash;
b) Clean and free of food residue;
c) Placed loose (not bagged) in designated recycling containers unless otherwise specified; and
d) Sorted according to the requirements posted at recycling stations.
26.2. Acceptable Recycling Materials. The following materials are accepted for recycling:
a) Paper: newspapers, magazines, office paper, junk mail, cardboard (broken down flat);
b) Metal: aluminum cans, steel cans, clean aluminum foil;
c) Glass: bottles and jars (rinsed, with caps and lids removed);
d) Plastic: containers with recycling symbols #[NUMBERS] (rinsed); and
e) Other materials as specified in recycling guidelines posted at collection points.
26.3. Prohibited Recycling Materials. The following materials may not be placed in recycling containers:
a) Plastic bags or film plastic;
b) Styrofoam or polystyrene foam;
c) Food waste or soiled paper products;
d) Ceramics, dishes, or glassware that is not container glass;
e) Light bulbs of any kind;
f) Mirrors or window glass;
g) Electronics or batteries; and
h) Hazardous material containers.
26.4. Cardboard Disposal. Cardboard boxes must be:
a) Broken down flat;
b) Free of styrofoam, plastic film, and other packing materials;
c) Placed in designated cardboard recycling areas; and
d) Not left in hallways, beside dumpsters, or in other non-designated areas.
26.5. Composting Program. If available, organic waste composting is [MANDATORY/OPTIONAL] and includes:
a) Designated collection containers located at: [LOCATION]
b) Acceptable materials: [LIST OF COMPOSTABLE MATERIALS]
c) Prohibited materials: [LIST OF PROHIBITED MATERIALS]
d) Compostable bags [REQUIRED/OPTIONAL] for food waste disposal
SAFETY AND SECURITY
27. LOCK AND KEY POLICIES
27.1. Keys and Access Devices Provided. Upon commencement of the Lease Agreement, Tenant will receive:
a) [NUMBER] unit key(s)
b) [NUMBER] mailbox key(s)
c) [NUMBER] building access key(s)/fob(s)/card(s)
d) [NUMBER] garage door opener(s)/remote(s)
e) [NUMBER] gate access device(s)
f) Other: [OTHER ACCESS DEVICES]
27.2. Lost or Stolen Keys. If any key or access device is lost or stolen, Tenant must:
a) Report the loss to Landlord immediately;
b) Pay a replacement fee of [AMOUNT] per key/access device;
c) Pay for rekeying locks if deemed necessary by Landlord for security purposes; and
d) Return all remaining keys and access devices upon request if locks are changed.
27.3. Lock-Out Procedures. If Tenant is locked out of the premises:
a) During business hours ([HOURS]), Tenant may obtain assistance from the management office for a fee of [AMOUNT];
b) After business hours, Tenant must contact the emergency maintenance line at [PHONE NUMBER] and pay a fee of [AMOUNT]; and
c) If Landlord is unavailable, Tenant may contact a locksmith at Tenant's expense, but must provide Landlord with a copy of any new keys.
27.4. Prohibited Lock Activities. Tenant shall not:
a) Change, alter, or install additional locks without prior written consent from Landlord;
b) Duplicate keys or access devices marked "do not duplicate";
c) Provide keys or access devices to unauthorized persons;
d) Disable or tamper with any locking mechanism; or
e) Prop open or otherwise compromise the security of any door or gate.
27.5. Key Return. Upon termination of the tenancy, Tenant must:
a) Return all keys and access devices issued;
b) Pay for any unreturned items according to the replacement fee schedule; and
c) Pay for lock changes if all keys are not returned.
28. SECURITY DEVICES
28.1. Provided Security Devices. The premises are equipped with the following security devices:
a) Smoke detectors located in [LOCATIONS];
b) Carbon monoxide detectors located in [LOCATIONS];
c) Fire extinguishers located in [LOCATIONS];
d) Window locks on all accessible windows;
e) Deadbolt locks on exterior doors;
f) Peephole/door viewer on main entrance door; and
g) Additional devices: [ADDITIONAL DEVICES].
28.2. Tenant Responsibilities for Security Devices. Tenant is responsible for:
a) Testing smoke and carbon monoxide detectors monthly;
b) Replacing batteries in battery-operated detectors as needed, at least annually;
c) Reporting any malfunctioning security device to Landlord immediately;
d) Not tampering with, disabling, or removing any security device; and
e) Familiarizing all occupants with the location and operation of all safety devices.
28.3. Landlord Maintenance of Security Devices. Landlord will:
a) Maintain all required security devices in good working order;
b) Respond to repair requests for security devices within [TIMEFRAME];
c) Conduct periodic inspections of security devices as permitted by law; and
d) Replace non-functioning devices that are not damaged by Tenant.
28.4. Additional Security Measures. Tenant may request additional security measures, which:
a) Must be approved in writing by Landlord before installation;
b) Must be installed by Landlord or Landlord's designated contractor;
c) May incur additional costs to be paid by Tenant; and
d) May require removal and restoration upon termination of tenancy at Tenant's expense.
28.5. Security Disclaimers. Landlord does not guarantee the security of Tenant or the premises. Tenant acknowledges that:
a) Security devices may malfunction or be circumvented;
b) No security system or device is a guarantee against crime;
c) Tenant is responsible for their own personal security practices; and
d) Tenant should obtain renter's insurance with appropriate coverage for personal property.
29. PROHIBITED ACTIVITIES
29.1. Fire and Safety Hazards. The following activities are prohibited due to fire or safety risks:
a) Use of grills, hibachis, or other outdoor cooking devices on balconies, within [NUMBER] feet of any building, or in any area not specifically designated for such use;
b) Storage or use of propane tanks, gasoline, kerosene, or other flammable liquids anywhere in the premises or common areas;
c) Use of space heaters, halogen lamps, or other high-heat producing devices;
d) Burning of candles or incense when no one is present in the unit;
e) Storage of items within 18 inches of sprinkler heads or in utility rooms;
f) Tampering with or hanging items from sprinkler heads, pipes, or smoke detectors;
g) Blocking of emergency exits, fire lanes, or fire escapes;
h) Storage of bicycles, strollers, or other items in hallways, stairwells, or other common areas not designated for storage; and
i) Overloading electrical outlets or using improper extension cords.
29.2. Structural and Building Hazards. The following activities are prohibited to protect the building structure:
a) Placing potted plants or other items on balcony railings;
b) Hanging excessive weight from ceilings, pipes, or sprinklers;
c) Mounting satellite dishes or antennas in ways that damage the building exterior;
d) Applying excessive weight to floors beyond standard residential use;
e) Flushing inappropriate items down toilets or drains;
f) Allowing water to overflow from sinks, tubs, or toilets; and
g) Using adhesives, nails, or screws that may damage walls beyond normal picture hanging.
29.3. Roof and Exterior Access. Access to the following areas is strictly prohibited:
a) Roofs, except for designated roof decks or terraces specifically permitted for tenant use;
b) Utility rooms, electrical closets, or mechanical spaces;
c) Fire escapes, except during emergencies;
d) Building ledges, parapets, or other exterior features not designed for occupancy; and
e) Any area marked as restricted or for authorized personnel only.
29.4. Window Safety. For window safety, the following are prohibited:
a) Removing window screens except for cleaning;
b) Placing items on exterior window sills;
c) Throwing or dropping any items from windows;
d) Leaving windows open during inclement weather; and
e) Blocking windows designated as emergency exits.
29.5. Reporting Safety Concerns. Tenant shall promptly report any safety concerns or hazardous conditions to Landlord, including:
a) Suspicious activity on or near the premises;
b) Broken or malfunctioning security devices;
c) Unsafe conditions in common areas;
d) Water leaks or electrical problems; and
e) Any other condition that may pose a risk to persons or property.
COMMON AMENITIES
30. AMENITY USAGE RULES
30.1. General Amenity Policies. The following policies apply to all common amenities:
a) Amenities are for the exclusive use of tenants and their accompanied guests;
b) Landlord reserves the right to modify amenity hours or access without notice;
c) Tenant must have current rent and other charges paid in full to use amenities;
d) Proper attire is required in all amenity areas;
e) Food and beverages may be restricted in certain amenity areas;
f) Glass containers are prohibited in pool areas and fitness centers;
g) Landlord is not responsible for lost or stolen items left in amenity areas; and
h) Violation of amenity rules may result in loss of privileges.
30.2. Swimming Pool and Spa Rules. If the property includes a swimming pool or spa:
a) Hours of Operation: [HOURS]
b) No lifeguard is on duty; swimming is at user's own risk;
c) Children under [AGE] must be accompanied by an adult tenant at all times;
d) Maximum number of guests per unit: [NUMBER];
e) Proper swimming attire is required; no street clothes in the pool;
f) Persons with communicable diseases, open wounds, or infections may not use the pool;
g) No running, diving, pushing, or rough play is permitted;
h) No pets are allowed in the pool area except service animals;
i) No smoking, vaping, or alcohol consumption is permitted in the pool area; and
j) Pool furniture must remain in the pool area and may not be reserved.
30.3. Fitness Center Rules. If the property includes a fitness center:
a) Hours of Operation: [HOURS]
b) Minimum age for unsupervised use: [AGE] years;
c) Proper athletic attire and closed-toe athletic shoes are required;
d) Equipment must be wiped down after use with provided supplies;
e) Time limits on cardio equipment during peak hours: [TIME LIMIT];
f) No dropping or slamming of weights;
g) Personal trainers not contracted by the property are prohibited;
h) Headphones are required for personal audio devices; and
i) Equipment may not be removed from the fitness center.
30.4. Community Room/Clubhouse Rules. If the property includes a community room or clubhouse:
a) Hours of Operation: [HOURS]
b) Reservation Requirements: [RESERVATION PROCESS]
c) Reservation Fee (if applicable): [AMOUNT]
d) Cleaning/Security Deposit: [AMOUNT]
e) Maximum Occupancy: [NUMBER] persons
f) Noise restrictions and end times for events: [RESTRICTIONS]
g) Alcohol Policy: [POLICY DETAILS]
h) Cleaning Requirements: [REQUIREMENTS]
30.5. Business Center Rules. If the property includes a business center:
a) Hours of Operation: [HOURS]
b) Time limits during peak hours: [TIME LIMIT] per session
c) Printing/Copying Fees: [AMOUNT] per page
d) No food or beverages allowed near computers or equipment;
e) No installation of software on computers; and
f) No viewing of inappropriate content.
31. LAUNDRY FACILITIES
31.1. Laundry Room Access and Hours. If the property includes common laundry facilities:
a) Location: [LOCATION]
b) Hours of Operation: [HOURS]
c) Access Method: [KEY/FOB/CODE]
31.2. Equipment Use Guidelines. When using laundry equipment, Tenant must:
a) Follow all posted instructions for machine operation;
b) Use only HE (high-efficiency) detergent in machines requiring it;
c) Not overload machines;
d) Clean lint traps after each dryer use;
e) Remove laundry promptly when cycles are complete;
f) Wipe up spills and dispose of empty containers; and
g) Report malfunctioning machines to [CONTACT INFORMATION].
31.3. Laundry Room Etiquette. Tenant shall observe the following etiquette:
a) Limit use to [NUMBER] washers and [NUMBER] dryers at one time during peak hours;
b) Remove laundry within 15 minutes of cycle completion;
c) Not leave laundry unattended for extended periods;
d) Respect others' belongings and not remove or handle others' laundry; and
e) Maintain a clean and orderly environment.
31.4. Payment Methods. Laundry facilities operate using:
a) Coin-operated machines requiring [COIN DENOMINATIONS];
b) Reloadable laundry cards available from [LOCATION] with a [AMOUNT] initial card fee;
c) Mobile payment application: [APP NAME]; or
d) Other payment method: [DETAILS].
31.5. Prohibited Activities in Laundry Facilities. The following are prohibited in laundry facilities:
a) Washing items soiled with hazardous materials;
b) Dyeing or tinting fabrics;
c) Washing pet bedding or heavily soiled work clothes;
d) Using machines for commercial purposes;
e) Loitering or using facilities for purposes other than laundry; and
f) Allowing children under [AGE] to operate equipment or be unsupervised.
UTILITIES
32. UTILITY RESPONSIBILITIES
32.1. Landlord-Provided Utilities. Landlord is responsible for providing and paying for the following utilities:
a) [UTILITY 1]
b) [UTILITY 2]
c) [UTILITY 3]
32.2. Tenant-Responsible Utilities. Tenant is responsible for establishing service, maintaining continuous service, and paying for the following utilities:
a) [UTILITY 1]
b) [UTILITY 2]
c) [UTILITY 3]
32.3. Utility Activation. For Tenant-responsible utilities, Tenant must:
a) Contact utility providers at least [NUMBER] business days before taking possession;
b) Maintain continuous service throughout the tenancy;
c) Pay all deposits required by utility providers; and
d) Pay all connection, transfer, and disconnection fees.
32.4. RUBS Program. For properties using a Ratio Utility Billing System (RUBS):
a) The following utilities are billed through RUBS: [UTILITIES]
b) The allocation method is based on: [SQUARE FOOTAGE/NUMBER OF OCCUPANTS/OTHER METHOD]
c) Bills will be delivered to Tenant by: [DELIVERY METHOD]
d) Payment is due within [NUMBER] days of billing
e) Late fees of [AMOUNT] apply to unpaid utility charges
32.5. Utility Disruptions. Landlord is not liable for utility disruptions that are:
a) Beyond Landlord's control;
b) Due to necessary repairs or maintenance, provided reasonable notice was given when possible;
c) Caused by Tenant's actions or negligence; or
d) The result of force majeure events.
33. CONSERVATION REQUIREMENTS
33.1. Water Conservation. Tenant shall practice water conservation, including:
a) Promptly reporting leaking faucets, running toilets, or other water leaks;
b) Not leaving water running unnecessarily;
c) Operating dishwashers and washing machines only with full loads;
d) Taking reasonable measures to reduce shower and bath water usage; and
e) Complying with any water restrictions imposed by local authorities or Landlord during drought conditions.
33.2. Electricity Conservation. Tenant shall practice electricity conservation, including:
a) Turning off lights and electronics when not in use;
b) Using energy-efficient light bulbs when replacing bulbs;
c) Maintaining reasonable temperature settings for heating and cooling;
d) Keeping doors and windows closed when heating or air conditioning is operating; and
e) Using curtains or blinds to help insulate the premises.
33.3. Heating and Cooling Guidelines. To maintain energy efficiency:
a) Heating should not be set above [TEMPERATURE] degrees Fahrenheit;
b) Air conditioning should not be set below [TEMPERATURE] degrees Fahrenheit;
c) HVAC filters must be kept clean and replaced according to Section 9.2(b);
d) Vents should not be blocked by furniture or other items; and
e) Windows and exterior doors must remain closed when HVAC system is operating.
33.4. Excessive Utility Consumption. If Landlord pays for utilities and Tenant's consumption is excessive compared to similar units, Landlord may:
a) Issue a written warning;
b) Impose reasonable conservation requirements;
c) Charge Tenant for excessive usage above [PERCENTAGE]% of average consumption; or
d) Modify the Lease Agreement at renewal to transfer utility responsibility to Tenant.
33.5. Smart Home Technology. If the premises are equipped with smart home technology for utility management:
a) Tenant shall not tamper with, disable, or remove any installed devices;
b) Tenant shall follow provided instructions for proper operation;
c) Landlord may remotely monitor aggregate usage data but will not monitor specific activities; and
d) Landlord may adjust common area systems remotely for efficiency.
MOVE-OUT PROCEDURES
34. NOTICE REQUIREMENTS
34.1. Tenant Notice to Vacate. Tenant must provide written notice of intent to vacate as follows:
a) For month-to-month tenancies: At least [NUMBER] days' written notice before the intended termination date;
b) For fixed-term leases: Written notice according to the terms specified in the Lease Agreement, typically at least [NUMBER] days before the lease expiration date;
c) Notice must specify the exact date Tenant will vacate the premises; and
d) Rent remains due for the entire notice period, even if Tenant vacates earlier.
34.2. Proper Notice Format. Notice to vacate must:
a) Be in writing (email is acceptable if the Lease Agreement permits electronic communications);
b) Clearly state the intended move-out date;
c) Include the complete address of the premises;
d) Be signed by at least one Tenant named on the Lease Agreement; and
e) Be delivered to Landlord at: [ADDRESS/EMAIL FOR NOTICES].
34.3. Early Termination Procedures. If Tenant needs to terminate the Lease Agreement before its expiration date:
a) Tenant must provide written notice as specified in the Lease Agreement;
b) Early termination fees of [AMOUNT/FORMULA] will apply unless otherwise specified in the Lease Agreement;
c) Tenant remains responsible for rent until the premises are re-rented or the lease term expires, whichever occurs first; and
d) Tenant must cooperate with Landlord's reasonable efforts to re-rent the premises.
34.4. Military Clause. Active duty military personnel may terminate the Lease Agreement under the Servicemembers Civil Relief Act by providing:
a) Written notice of termination due to military orders;
b) A copy of the official military orders; and
c) Notice at least 30 days before the proposed termination date.
34.5. Holdover Tenancy. If Tenant remains in possession after lease expiration without a new agreement:
a) Tenant will be considered a holdover tenant;
b) Rent will increase to [AMOUNT/PERCENTAGE] of the regular monthly rent;
c) Tenancy will continue on a month-to-month basis subject to termination by either party with proper notice; and
d) Landlord retains the right to initiate eviction proceedings.
35. CLEANING STANDARDS
35.1. General Cleaning Requirements. Upon move-out, Tenant must thoroughly clean the entire premises, including but not limited to:
a) All floors swept and mopped/vacuumed;
b) All walls cleaned of marks, nails removed, and holes properly patched;
c) All woodwork, baseboards, doors, and trim dusted and cleaned;
d) All windows, window tracks, and window sills cleaned;
e) All window coverings dusted and cleaned according to manufacturer recommendations;
f) All light fixtures cleaned, with working light bulbs in all sockets;
g) All bathroom fixtures thoroughly cleaned and sanitized;
h) All kitchen appliances thoroughly cleaned inside and out;
i) All cabinets and drawers emptied and wiped clean inside and out;
j) All closets emptied and wiped clean; and
k) All trash and personal belongings removed from the premises and properly disposed of.
35.2. Kitchen Cleaning Standards. The kitchen must be cleaned to the following standards:
a) Refrigerator: Completely emptied, defrosted, shelves and drawers cleaned, and interior and exterior surfaces cleaned and sanitized;
b) Stove/Oven: All food residue removed, interior cleaned, stovetop cleaned, drip pans cleaned or replaced, exhaust hood and filter cleaned;
c) Microwave: Interior and exterior cleaned and sanitized;
d) Dishwasher: Interior cleaned, including filter and spray arms, exterior wiped down;
e) Sink: Cleaned, sanitized, and free of stains and residue;
f) Countertops and backsplash: Cleaned and sanitized; and
g) Cabinets and drawers: Emptied, shelves wiped clean, and exterior surfaces cleaned.
35.3. Bathroom Cleaning Standards. Bathrooms must be cleaned to the following standards:
a) Toilet: Thoroughly cleaned and sanitized, including base and behind toilet;
b) Bathtub/shower: All soap scum, mildew, and residue removed; grout cleaned;
c) Sink and countertops: Cleaned and sanitized;
d) Mirror: Cleaned and streak-free;
e) Floor: Swept and mopped, with particular attention to areas around toilet and other fixtures; and
f) Cabinets and drawers: Emptied and wiped clean inside and out.
35.4. Carpet Cleaning Requirements. Carpeted areas must be:
a) Thoroughly vacuumed, including edges and corners;
b) Professionally cleaned by a truck-mounted hot water extraction method;
c) Treated for any pet odors or stains if pets were present; and
d) Free of excessive wear, stains, or damage beyond normal wear and tear.
35.5. Cleaning Verification and Charges. If the premises are not sufficiently cleaned:
a) Landlord will hire professional cleaners;
b) Actual cleaning costs will be deducted from the security deposit;
c) Minimum cleaning charges are [AMOUNT] per hour; and
d) Tenant will be provided with an itemized statement of cleaning charges.
36. PROPERTY CONDITION EXPECTATIONS
36.1. Normal Wear and Tear. Landlord recognizes that normal wear and tear will occur and is not chargeable to Tenant. Examples of normal wear and tear include:
a) Minor scuffs on walls from normal use;
b) Faded paint or wallpaper due to sunlight;
c) Worn or faded carpet in high-traffic areas;