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New Mexico Vehicle Bill of Sale

New Mexico's official Form MVD-10009 Bill of Sale is required to title when the title lacks the price.

Introduction

A New Mexico vehicle bill of sale is the signed record of a private car sale showing the price, the vehicle, the odometer reading, and the parties. New Mexico publishes its own official named form, Form MVD-10009 'Bill of Sale', through the Taxation and Revenue Department Motor Vehicle Division. The MVD-10009 is conditionally required: you need it to title and register when the certificate of title (MVD-10030) does not already carry the purchase price, the odometer disclosure, and the seller-to-buyer assignment. The form is not notarized; it calls for the seller and buyer signatures only. The odometer disclosure is built into the MVD-10009 as a 'Vehicle Odometer Disclosure Statement', so no separate odometer form is needed when you use it. The buyer takes the completed bill of sale, the title, and any other ownership documents to a local MVD field office to have the vehicle titled and registered. You have 30 days from the date of sale before a statutory late fee applies, and there is an excise-tax penalty if the vehicle is not titled within 90 days. New Mexico charges a 4% Motor Vehicle Excise Tax due when you apply for the title, and the price you write on the bill of sale drives that tax. DocDraft drafts a New Mexico vehicle bill of sale from your facts, with attorney review available.

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Key Things to Know

  1. 1

    New Mexico publishes its own official named form, Form MVD-10009 'Bill of Sale', through the Taxation and Revenue Department Motor Vehicle Division. It is conditionally required: you need the MVD-10009 to title and register when the certificate of title (MVD-10030) does not already carry the purchase price, the odometer disclosure statement, and the seller-to-buyer assignment.

  2. 2

    Notarization is not required. The official MVD-10009 form has no notary block, and only the seller and buyer signatures are called for to sell, transfer, and convey the vehicle and certify the information is true.

  3. 3

    The odometer disclosure is integrated into the MVD-10009 as a 'Vehicle Odometer Disclosure Statement' with mileage codes (Actual, In Excess of Mechanical Limits, Not Actual, or Exempt), reflecting the federal 49 CFR 580 baseline. No separate odometer form is needed when the MVD-10009 is used.

  4. 4

    New Mexico charges a 4% Motor Vehicle Excise Tax of the price paid for the vehicle, less any trade-in credit, due when the buyer applies for the certificate of title. The stated price on the bill of sale drives the tax, so the MVD-10009 price is the figure the tax keys off.

  5. 5

    You title and register at a New Mexico MVD field office within 30 days of the date of sale, or a statutory late fee applies. There is also an excise-tax penalty if the vehicle is not titled within 90 days. The buyer brings the completed MVD-10009, the title, and other ownership documents to a local MVD field office.

  6. 6

    A bill of sale is conditionally required: the MVD-10009 is required to title and register only when the title itself does not carry the price, odometer disclosure, and assignment. The buyer must present it at the MVD field office when the title is incomplete.

  7. 7

    New Mexico's distinctive feature on private (non-dealer) sales is the N.A.D.A. floor on the excise tax. The MVD will accept the stated price on the title or bill of sale, but for non-dealer sales it substitutes the N.A.D.A. value if the declared price is below 80% of the N.A.D.A. average trade-in or wholesale value. A bill-of-sale price under that floor will not lower the 4% tax. The statutory authority is the Motor Vehicle Excise Tax under Chapter 7, Article 14 NMSA 1978; re-confirm the current rate with the MVD.

Key decisions before you file

Before you file a Bill of Sale in New Mexico, a few decisions shape the document: which option to choose and what each one means. The Bill of Sale guide walks through them.

Open the Bill of Sale guide

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FORM MVD-10009 BILL OF SALE (NEW MEXICO)

This Bill of Sale records the sale of the motor vehicle or vessel described below. New Mexico publishes an official Form MVD-10009 'Bill of Sale' through the Taxation and Revenue Department Motor Vehicle Division. It is required to title and register when the certificate of title (MVD-10030) does not already carry the purchase price, the odometer disclosure, and the seller-to-buyer assignment.

DATE OF SALE: [DATE OF SALE]

SELLER Name: [SELLER NAME] Address: [SELLER ADDRESS]

BUYER Name: [BUYER NAME] Address: [BUYER ADDRESS]

VEHICLE DESCRIPTION Year: [YEAR] Make: [MAKE] Model: [MODEL] Body Type: [BODY TYPE] Color: [COLOR] Vehicle Identification Number (VIN): [VIN]

PURCHASE PRICE For the exact amount of $[PURCHASE PRICE], the Seller hereby sells, transfers, and conveys the vehicle described above, warrants it to be free of any liens or encumbrances, and certifies that all information given is true and correct. Payment status: [PAID IN FULL / INSTALLMENTS / LIEN]. New Mexico charges a 4% Motor Vehicle Excise Tax on this price, less any trade-in credit, due when the buyer applies for the title; for private, non-dealer sales the MVD substitutes the N.A.D.A. value if the declared price is below 80% of the N.A.D.A. average trade-in or wholesale value.

VEHICLE ODOMETER DISCLOSURE STATEMENT Federal and state law require the Seller to state the odometer mileage upon transfer of ownership. The Seller certifies the odometer reading of the vehicle described above to be [ODOMETER READING] miles (no tenths). [Check one if applicable: the mileage stated is in excess of its mechanical limits; the odometer reading is not the actual mileage; the vehicle is odometer-exempt.] Anyone convicted of a fraudulent odometer statement is subject to fines and/or imprisonment.

AS-IS SALE Unless otherwise stated in writing, the vehicle is sold AS-IS, without any warranty as to condition, with the Buyer accepting the vehicle in its present condition.

SIGNATURES First Seller's Signature: ______________________ Date: [DATE] Printed Name: [SELLER NAME]

Buyer's Signature: ______________________ Date: [DATE] Printed Name: [BUYER NAME]

Note: The buyer must take this completed Form MVD-10009, the certificate of title, and any other ownership documents to a local MVD field office to have the vehicle titled and registered. Apply within 30 days of the date of sale; a statutory late fee applies after 30 days and an excise-tax penalty applies if the vehicle is not titled within 90 days. Notarization is not required.

New Mexico Requirements for Bill of Sale

Form MVD-10009 'Bill of Sale'

New Mexico publishes an official named form, Form MVD-10009 'Bill of Sale', through the Taxation and Revenue Department Motor Vehicle Division. It is conditionally required: you need it to title and register when the certificate of title (MVD-10030) does not already carry the purchase price, the odometer disclosure, and the seller-to-buyer assignment.

Notarization Not Required

New Mexico does not require the bill of sale to be notarized. The official MVD-10009 form has no notary block, and only the seller and buyer signatures are called for. By signing, the seller sells, transfers, and conveys the vehicle, warrants it free of liens or encumbrances, and certifies the information is true and correct.

Vehicle Odometer Disclosure Statement

The odometer disclosure is integrated into the MVD-10009 as a 'Vehicle Odometer Disclosure Statement' with mileage codes (Actual, In Excess of Mechanical Limits, Not Actual, or Exempt), reflecting the federal 49 CFR 580 baseline. The seller certifies the reading in whole miles, no tenths. No separate odometer form is needed when the MVD-10009 is used.

Required Bill-of-Sale Fields

A New Mexico bill of sale should include the seller and buyer names, the vehicle's year, make, model, and vehicle identification number, the purchase price, the date of sale, and the odometer reading, signed by both parties. These details complete the price, odometer disclosure, and assignment that the title may otherwise lack.

4% Motor Vehicle Excise Tax

New Mexico charges a 4% Motor Vehicle Excise Tax of the price paid for the vehicle, less any trade-in credit, due when the buyer applies for the certificate of title. The stated price on the bill of sale drives the tax. The statutory authority is the Motor Vehicle Excise Tax under Chapter 7, Article 14 NMSA 1978; re-confirm the current rate with the MVD.

N.A.D.A. 80% Floor on Private Sales

For private, non-dealer sales, the MVD accepts the stated price on the title or bill of sale, but substitutes the N.A.D.A. value if the declared purchase price is below 80% of the N.A.D.A. average trade-in or wholesale value. A bill-of-sale price under that floor will not lower the 4% excise tax, so the bill-of-sale price directly drives the tax owed.

Title at an MVD Field Office Within 30 Days

The buyer takes the completed MVD-10009, the certificate of title, and any other ownership documents to a local New Mexico MVD field office to have the vehicle titled and registered. Apply within 30 days of the date of sale, because a statutory late fee applies after 30 days and an excise-tax penalty applies if the vehicle is not titled within 90 days.

Bill of Sale Conditionally Required to Title

The MVD-10009 Bill of Sale is required to title and register only when the certificate of title does not already carry the price, odometer disclosure, and assignment. New Mexico administers titles through the Taxation and Revenue Department Motor Vehicle Division, with the Motor Vehicle Excise Tax governed by Chapter 7, Article 14 NMSA 1978.

Frequently Asked Questions

A bill of sale is conditionally required in New Mexico. You need Form MVD-10009 'Bill of Sale' to title and register when the certificate of title (MVD-10030) does not already carry the purchase price, the odometer disclosure, and the seller-to-buyer assignment. New Mexico publishes this official named form through the Taxation and Revenue Department Motor Vehicle Division. The buyer presents the completed MVD-10009 at a local MVD field office to title and register the vehicle.

No. New Mexico does not require the bill of sale to be notarized. The official Form MVD-10009 'Bill of Sale' has no notary block, and only the seller and buyer signatures are called for. By signing, the seller transfers and conveys the vehicle, warrants it free of liens, and certifies the information is true and correct.

Yes. New Mexico publishes an official named form, Form MVD-10009 'Bill of Sale', through the Taxation and Revenue Department Motor Vehicle Division. It is conditionally required to title and register when the certificate of title does not already carry the price, the odometer disclosure, and the assignment to the buyer. The MVD-10009 has the federal odometer disclosure built in, so no separate odometer form is needed when you use it.

New Mexico charges a 4% Motor Vehicle Excise Tax of the price paid for the vehicle, less any trade-in credit, due when the buyer applies for the certificate of title. The stated price on the bill of sale drives the tax. For private, non-dealer sales, the MVD uses the N.A.D.A. value instead if the declared price is below 80% of the N.A.D.A. average trade-in or wholesale value. The statutory authority is Chapter 7, Article 14 NMSA 1978; re-confirm the current rate with the MVD.

You title and register at a New Mexico MVD field office. The buyer brings the completed Form MVD-10009 'Bill of Sale', the certificate of title, and any other ownership documents to a local field office to have the vehicle titled and registered in the buyer's name. Apply within 30 days of the date of sale, because a statutory late fee applies after 30 days and an excise-tax penalty applies if the vehicle is not titled within 90 days.

A New Mexico vehicle bill of sale should include the seller and buyer names, the vehicle's year, make, model, and vehicle identification number, the purchase price, the date of sale, the odometer reading, and the signatures of both parties. The official Form MVD-10009 captures these and has the Vehicle Odometer Disclosure Statement built in, with mileage codes for Actual, In Excess of Mechanical Limits, Not Actual, or Exempt.