New Mexico Vehicle Bill of Sale

Introduction

Key Things to Know

1. 1

   New Mexico publishes its own official named form, Form MVD-10009 'Bill of Sale', through the Taxation and Revenue Department Motor Vehicle Division. It is conditionally required: you need the MVD-10009 to title and register when the certificate of title (MVD-10030) does not already carry the purchase price, the odometer disclosure statement, and the seller-to-buyer assignment.

2. 2

   Notarization is not required. The official MVD-10009 form has no notary block, and only the seller and buyer signatures are called for to sell, transfer, and convey the vehicle and certify the information is true.

3. 3

   The odometer disclosure is integrated into the MVD-10009 as a 'Vehicle Odometer Disclosure Statement' with mileage codes (Actual, In Excess of Mechanical Limits, Not Actual, or Exempt), reflecting the federal 49 CFR 580 baseline. No separate odometer form is needed when the MVD-10009 is used.

4. 4

   New Mexico charges a 4% Motor Vehicle Excise Tax of the price paid for the vehicle, less any trade-in credit, due when the buyer applies for the certificate of title. The stated price on the bill of sale drives the tax, so the MVD-10009 price is the figure the tax keys off.

5. 5

   You title and register at a New Mexico MVD field office within 30 days of the date of sale, or a statutory late fee applies. There is also an excise-tax penalty if the vehicle is not titled within 90 days. The buyer brings the completed MVD-10009, the title, and other ownership documents to a local MVD field office.

6. 6

   A bill of sale is conditionally required: the MVD-10009 is required to title and register only when the title itself does not carry the price, odometer disclosure, and assignment. The buyer must present it at the MVD field office when the title is incomplete.

7. 7

   New Mexico's distinctive feature on private (non-dealer) sales is the N.A.D.A. floor on the excise tax. The MVD will accept the stated price on the title or bill of sale, but for non-dealer sales it substitutes the N.A.D.A. value if the declared price is below 80% of the N.A.D.A. average trade-in or wholesale value. A bill-of-sale price under that floor will not lower the 4% tax. The statutory authority is the Motor Vehicle Excise Tax under Chapter 7, Article 14 NMSA 1978; re-confirm the current rate with the MVD.

New Mexico Requirements for Bill of Sale

• Form MVD-10009 'Bill of Sale'

  New Mexico publishes an official named form, Form MVD-10009 'Bill of Sale', through the Taxation and Revenue Department Motor Vehicle Division. It is conditionally required: you need it to title and register when the certificate of title (MVD-10030) does not already carry the purchase price, the odometer disclosure, and the seller-to-buyer assignment.

• Notarization Not Required

  New Mexico does not require the bill of sale to be notarized. The official MVD-10009 form has no notary block, and only the seller and buyer signatures are called for. By signing, the seller sells, transfers, and conveys the vehicle, warrants it free of liens or encumbrances, and certifies the information is true and correct.

• Vehicle Odometer Disclosure Statement

  The odometer disclosure is integrated into the MVD-10009 as a 'Vehicle Odometer Disclosure Statement' with mileage codes (Actual, In Excess of Mechanical Limits, Not Actual, or Exempt), reflecting the federal 49 CFR 580 baseline. The seller certifies the reading in whole miles, no tenths. No separate odometer form is needed when the MVD-10009 is used.

• Required Bill-of-Sale Fields

  A New Mexico bill of sale should include the seller and buyer names, the vehicle's year, make, model, and vehicle identification number, the purchase price, the date of sale, and the odometer reading, signed by both parties. These details complete the price, odometer disclosure, and assignment that the title may otherwise lack.

• 4% Motor Vehicle Excise Tax

  New Mexico charges a 4% Motor Vehicle Excise Tax of the price paid for the vehicle, less any trade-in credit, due when the buyer applies for the certificate of title. The stated price on the bill of sale drives the tax. The statutory authority is the Motor Vehicle Excise Tax under Chapter 7, Article 14 NMSA 1978; re-confirm the current rate with the MVD.

• N.A.D.A. 80% Floor on Private Sales

  For private, non-dealer sales, the MVD accepts the stated price on the title or bill of sale, but substitutes the N.A.D.A. value if the declared purchase price is below 80% of the N.A.D.A. average trade-in or wholesale value. A bill-of-sale price under that floor will not lower the 4% excise tax, so the bill-of-sale price directly drives the tax owed.

• Title at an MVD Field Office Within 30 Days

  The buyer takes the completed MVD-10009, the certificate of title, and any other ownership documents to a local New Mexico MVD field office to have the vehicle titled and registered. Apply within 30 days of the date of sale, because a statutory late fee applies after 30 days and an excise-tax penalty applies if the vehicle is not titled within 90 days.

• Bill of Sale Conditionally Required to Title

  The MVD-10009 Bill of Sale is required to title and register only when the certificate of title does not already carry the price, odometer disclosure, and assignment. New Mexico administers titles through the Taxation and Revenue Department Motor Vehicle Division, with the Motor Vehicle Excise Tax governed by Chapter 7, Article 14 NMSA 1978.