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Utah Vehicle Bill of Sale

Utah's official Form TC-843; the price you write sets the sales/use tax base, no family exemption.

Introduction

A Utah vehicle bill of sale records a private car sale, the parties, the vehicle, the price, the odometer reading, and the as-is terms. Utah publishes its own official document, Form TC-843, Bill of Sale, issued through the Utah Division of Motor Vehicles under the State Tax Commission. The DMV recommends it but does not require it, stating you can use the TC-843 if desired, and the form integrates a required odometer section. No notary is needed, either for the bill of sale or to sign off on the title. The odometer disclosure is required for any vehicle less than 20 model years old, and it can be completed on the Utah title, the duplicate title application, Form TC-891, or a properly completed bill of sale such as the TC-843. The standout Utah angle is tax. Sales and use tax is based on the purchase price, and Utah has no sales tax exemption for family-to-family vehicle purchases, so the price written on the bill of sale directly sets the tax base, and the price you claim must be the price you actually paid. You title and register with the Utah DMV, where the required documents are the certificate of title (or Form TC-123 duplicate) plus Form TC-656, Application for Utah Title and Registration. DocDraft drafts a Utah vehicle bill of sale from your facts, with attorney review available.

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Key Things to Know

  1. 1

    Utah publishes its own official bill of sale, Form TC-843. The Utah Division of Motor Vehicles, under the State Tax Commission, issues Form TC-843, Bill of Sale, and the DMV guidance states it is important to write up a bill of sale when selling an automobile and that you can use the TC-843 provided by the DMV if desired. The form integrates a required odometer section.

  2. 2

    Notarization is not required in Utah. No notary is needed to sign off on a title, and no notarization is needed for the bill of sale. The seller and buyer simply complete and sign the document.

  3. 3

    The odometer disclosure is required for vehicles less than 20 model years old. Utah requires the odometer disclosure section to be completed if the vehicle is less than 20 years old, and it may be recorded on the Utah title, the Utah Duplicate Title Application, Form TC-891, or a properly completed bill of sale filled out and signed by the owner and the buyer. The official Form TC-843 includes a required odometer section.

  4. 4

    Sales and use tax is based on the purchase price you write down. Utah bases sales and use tax on the purchase price, and Utah has no sales tax exemption for family-to-family vehicle purchases. The price you claim on the documents you provide when registering must be the price you actually paid, so the bill of sale price directly drives the tax owed.

  5. 5

    You title and register with the Utah DMV. The required documents are the certificate of title, or a completed Form TC-123 Application for Utah Duplicate Title from the seller, plus Form TC-656, Application for Utah Title and Registration, completed by the new owner. Titling and registration are handled at DMV offices or through the online Utah Motor Vehicle Portal.

  6. 6

    The bill of sale is optional, not the transfer instrument. A Utah bill of sale is recommended but is not one of the required transfer documents. Ownership transfers through the negotiable certificate of title (or the TC-123 duplicate) together with Form TC-656, while the bill of sale serves as proof of the transfer and documents the purchase price for tax purposes.

  7. 7

    The Utah difference is that the price sets the tax with no family exemption. Because Utah has no family-to-family sales tax exemption and bases the tax on the actual purchase price, the figure written on the TC-843 directly sets the sales and use tax base, which sets Utah apart from states that exempt family transfers or tax against a book value instead of the stated price.

Key decisions before you file

Before you file a Bill of Sale in Utah, a few decisions shape the document: which option to choose and what each one means. The Bill of Sale guide walks through them.

Open the Bill of Sale guide

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UTAH VEHICLE BILL OF SALE Form TC-843

(Utah publishes an official Form TC-843, Bill of Sale, through the Utah Division of Motor Vehicles under the State Tax Commission. The DMV recommends it but treats it as optional, and the form integrates a required odometer section. No notarization is required. A bill of sale is not the transfer instrument: ownership transfers through the certificate of title, or a Form TC-123 duplicate, together with Form TC-656, Application for Utah Title and Registration, filed with the Utah DMV.)

This Bill of Sale is made on [DATE] between:

SELLER: [SELLER NAME], of [SELLER ADDRESS] BUYER: [BUYER NAME], of [BUYER ADDRESS]

VEHICLE DESCRIPTION Year: [YEAR] Make: [MAKE] Model: [MODEL] Body type: [BODY TYPE] Color: [COLOR] VIN: [VEHICLE IDENTIFICATION NUMBER]

SALE PRICE The Seller sells the vehicle described above to the Buyer for the total sum of $[SALE PRICE], receipt of which is acknowledged. (Utah sales and use tax is based on this purchase price, and Utah has no family-to-family exemption. The price stated here must be the price actually paid, because it sets the sales and use tax base when the vehicle is registered.)

ODOMETER DISCLOSURE For any vehicle less than 20 model years old, Utah requires the odometer disclosure. The odometer now reads [MILEAGE] miles, and the Seller certifies, to the best of the Seller's knowledge, that it reflects the actual mileage, UNLESS one of the following is checked: [ ] The mileage exceeds the odometer's mechanical limits. [ ] The odometer reading is NOT the actual mileage. WARNING: ODOMETER DISCREPANCY. (The official Form TC-843 includes a required odometer section. The disclosure may also be made on the Utah title, the Utah Duplicate Title Application, or Form TC-891.)

AS-IS SALE The vehicle is sold AS-IS, without any warranty of any kind, express or implied, unless otherwise stated in writing here: [ANY WRITTEN WARRANTY TERMS].

SIGNATURES The Seller certifies the above information is true and that the Seller is the lawful owner with the right to sell the vehicle. No notarization is required in Utah.

Date: [DATE]

[SELLER NAME], Seller

Date: [DATE]

[BUYER NAME], Buyer

Utah Requirements for Bill of Sale

Official Form TC-843 (Optional)

Utah publishes Form TC-843, Bill of Sale, through the Division of Motor Vehicles under the State Tax Commission. The DMV recommends writing up a bill of sale when selling a vehicle and states you can use the TC-843 if desired. It is optional but DMV-provided, and it integrates a required odometer section.

No Notarization Required

Utah does not require notarization for the vehicle bill of sale, and no notary is needed to sign off on the title. The seller and buyer complete and sign the document without a notary acknowledgment.

Vehicle Description and VIN

Identify the vehicle by VIN, year, make, model, body type, and color, and identify the seller and buyer by name and address, with the actual purchase price and the date of sale, so the bill of sale matches the title being assigned.

Odometer Disclosure Under 20 Model Years

Utah requires the odometer disclosure section to be completed for any vehicle less than 20 model years old. It may be recorded on the Utah title, the Utah Duplicate Title Application, Form TC-891, or a properly completed bill of sale signed by the owner and buyer. Form TC-843 includes a required odometer section.

Price Sets the Sales and Use Tax Base

Utah sales and use tax is based on the purchase price, and Utah has no sales tax exemption for family-to-family vehicle purchases. The price written on the bill of sale directly sets the tax base, so it must state the price actually paid. Confirm the current combined rate for your location with the Utah State Tax Commission.

Bill of Sale Documents the Tax Base

For the buyer, the bill of sale documents the purchase price of the vehicle for sales tax purposes, and for the seller it provides proof that title has been legally transferred. Keep an accurate, complete bill of sale, since the stated price is what the DMV uses to assess sales and use tax at registration.

Title and Register With the Utah DMV

Title and register the vehicle with the Utah Division of Motor Vehicles, at a DMV office or through the online Utah Motor Vehicle Portal. The seller provides the certificate of title or a Form TC-123 Application for Utah Duplicate Title, and the new owner completes Form TC-656, Application for Utah Title and Registration.

Required Transfer Documents

The bill of sale is supplementary, not a required transfer document. Ownership transfers through the negotiable certificate of title, or the TC-123 duplicate, together with Form TC-656. The bill of sale serves as proof of the transfer and documents the purchase price. Check the Utah DMV for the current title-transfer deadline.

Frequently Asked Questions

A bill of sale is recommended but not strictly required in Utah. The Utah DMV says it is important to write up a bill of sale when selling an automobile, and the bill of sale provides proof that title has been legally transferred and documents the purchase price for sales tax. The required transfer documents are the certificate of title, or a Form TC-123 duplicate from the seller, plus Form TC-656, Application for Utah Title and Registration.

No. Utah does not require notarization for a vehicle bill of sale, and no notary is needed to sign off on the title either. The seller and buyer complete and sign the document, and the official Form TC-843 provided by the Utah DMV does not call for a notary. You can complete the sale without a notary.

Yes. The Utah Division of Motor Vehicles, under the State Tax Commission, publishes Form TC-843, Bill of Sale. The DMV recommends it but treats it as optional, stating you can use the TC-843 provided by the DMV if desired. The form integrates a required odometer section, so it both documents the sale price and captures the odometer disclosure in one place.

Utah sales and use tax on a vehicle is based on the purchase price. Utah has no sales tax exemption for family-to-family vehicle purchases, so the price written on the bill of sale sets the tax base, and the price you claim when registering must be the price you actually paid. Because rates vary by location, confirm the current combined rate for your area with the Utah State Tax Commission or the Utah DMV.

You title and register a vehicle with the Utah Division of Motor Vehicles, at a DMV office or through the online Utah Motor Vehicle Portal. The seller provides the certificate of title or a Form TC-123 Application for Utah Duplicate Title, and the new owner completes Form TC-656, Application for Utah Title and Registration. Keep the bill of sale as proof of the transfer and the purchase price.

A Utah vehicle bill of sale should name the seller and buyer, describe the vehicle by VIN, year, make, model, body type, and color, state the actual purchase price, record the odometer reading and disclosure for any vehicle less than 20 model years old, and note the as-is condition with the date and both signatures. Form TC-843 covers these fields, including the integrated odometer section, and no notarization is required.