Buy-Sell Agreement Template

Set who can buy an owner's share, at what price, and on what triggers, before you ever need it.

Introduction

A buy-sell agreement is a contract among the owners of a business that decides in advance who may buy an owner's share, at what price, and on what triggers such as death, disability, divorce, retirement, or a voluntary exit. It keeps ownership inside the group, gives the remaining owners a clear path to buy, and prevents a forced sale or a dispute when someone leaves. The core terms are the same nationwide: the structure (cross-purchase, entity redemption, or a hybrid), the triggering events, the valuation method, and how the buyout is funded. A few rules do vary by state, most notably spousal consent in community-property states and how a non-compete on a departing owner is enforced, so check the version for your state.

Key Things to Know

1
A buy-sell agreement is a binding contract among co-owners that fixes who can buy a departing owner's interest, the price or valuation method, and the triggering events, so a death, divorce, or exit does not force the business into a dispute or a sale to an outsider.
2
There are three common structures. In a cross-purchase the remaining owners buy the departing owner's share; in an entity redemption the business itself buys it back; a hybrid or wait-and-see agreement lets the parties choose at the time of the trigger.
3
Set the triggers explicitly. The usual ones are death, long-term disability, retirement, voluntary departure, divorce, and bankruptcy of an owner. Each trigger can have its own price and payment terms, so define them rather than leaving them to negotiation later.
4
Choose a valuation method and keep it current. Common methods are a fixed price the owners restate periodically, a formula such as a multiple of earnings, or an independent appraisal at the time of the trigger. Update the number at least once a year.
5
Fund the buyout before you need it. Owners commonly use life or disability insurance on each owner, a sinking fund, or installment payments, so the buyer has cash when a trigger occurs. Match the funding to the valuation so the price and the money available line up.
6
Some rules vary by state. Community-property states may require a spouse's consent or notice before an owner disposes of a community-property business interest, and states differ on whether a non-compete on a departing owner is enforceable. See the version for your state for the specific rule.
7
No notarization, witnesses, or government filing is required in most states. A buy-sell agreement is valid as a signed writing. Keep the signed agreement with the company records, note any transfer restriction on the share certificates, and review it after major changes. Attorney review is available.

Key decisions before you file

Before you file a Buy-Sell Agreement in Hawaii, a few decisions shape the document: which option to choose and what each one means. The Buy-Sell Agreement guide walks through them.

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Buy-Sell Agreement

This Buy-Sell Agreement (the "Agreement") is made on [date] among [Company name], a [state] [entity type] (the "Company"), and the persons who own interests in the Company and sign below (each an "Owner" and together the "Owners").

1. Purpose

The Owners want to keep ownership of the Company within the current group, provide a fair and orderly way to buy an Owner's interest when a triggering event occurs, set the price and payment terms in advance, and give each Owner a ready market for the interest. This Agreement controls the transfer of every ownership interest in the Company.

2. Transfer Restrictions

No Owner may sell, assign, pledge, or otherwise transfer all or any part of an ownership interest except as this Agreement allows. Any attempted transfer that violates this Agreement is void. Before any voluntary transfer to an outside party, the selling Owner must first offer the interest to the Company and then to the other Owners on the terms in Section 5. The Company shall note this restriction conspicuously on each ownership certificate.

3. Triggering Events

An Owner's interest becomes subject to purchase on any of the following: (a) death; (b) permanent disability, as defined in Section 9; (c) retirement or voluntary withdrawal; (d) termination of employment or service; (e) divorce, to the extent an interest would pass to a former spouse; (f) bankruptcy, insolvency, or an assignment for the benefit of creditors; or (g) an attempted transfer in violation of this Agreement.

4. Purchase Structure

The Owners elect one of the following, as stated in the Schedule: (a) Cross-Purchase, in which the remaining Owners buy the departing Owner's interest in proportion to their existing interests; (b) Redemption, in which the Company buys the interest; or (c) Wait and See, in which the Company has the first option and the remaining Owners may buy any interest the Company does not.

5. Right of First Refusal

If an Owner receives a bona fide written offer to buy an interest, the Owner shall give the Company and the other Owners written notice with the offer terms. The Company, and then the other Owners, may buy the interest on the same terms within [number] days. If neither buys, the Owner may complete the sale to the third party on those terms, and the buyer takes the interest subject to this Agreement.

6. Purchase Price and Valuation

The purchase price is the value of the interest determined by the method the Owners select in the Schedule: (a) a fixed price the Owners restate at least once each year; (b) a formula, such as a multiple of earnings or book value; or (c) an appraisal by a qualified independent appraiser as of the valuation date. The Owners should review and update the value regularly so the price stays realistic.

7. Funding

The buyout may be funded by life insurance or disability insurance on each Owner, a sinking fund, installment payments by the buyer, or a combination. Where insurance funds the purchase, the Schedule lists each policy, its owner, and its beneficiary, and the parties shall keep the coverage in force and match it to the current value.

8. Closing and Payment

The closing occurs within [number] days after the price is fixed. At closing, the buyer pays the price in cash or under the payment terms in the Schedule (for example, a down payment with the balance paid over [number] years with interest at [rate]), and the selling Owner delivers the interest free of liens and signs the documents needed to transfer it.

9. Disability

"Permanent disability" means an Owner's inability, because of illness or injury, to perform the Owner's regular duties for [number] consecutive months, determined as the Schedule provides. On permanent disability, the Owner's interest is purchased under the same terms that apply to the other triggering events.

10. General

This Agreement binds the Owners and their heirs, estates, and successors. It may be amended only by a writing signed by all Owners. If a court finds any provision unenforceable, the rest remains in effect. This Agreement is a signed writing and does not require notarization unless the Owners choose to notarize it. Attorney review is available.

Signatures.

Company: ______________________ Date: __________

Owner: ______________________ Date: __________

Complete the bracketed items and the Schedule for your Company. This template is general information, not legal advice; attorney review is available. For state-specific requirements, see the version for your state.

Hawaii Requirements for Buy-Sell Agreement

Hawaii Business Corporation Act Compliance (Hawaii Revised Statutes § 414-1 et seq.)

The agreement must comply with Hawaii's Business Corporation Act (Chapter 414, Hawaii Revised Statutes) which governs corporate formation, operation, and dissolution, including stock transfers and shareholder rights.

Hawaii Uniform Partnership Act (Hawaii Revised Statutes § 425-101 et seq.)

For partnerships, the agreement must align with Hawaii's Uniform Partnership Act which governs partnership formation, operation, and dissolution, including partner rights and responsibilities.

Hawaii Limited Liability Company Act (Hawaii Revised Statutes § 428-101 et seq.)

For LLCs, the agreement must comply with Hawaii's Limited Liability Company Act which governs LLC formation, operation, and dissolution, including member interests and transfers.

Hawaii Contract Law (Hawaii Revised Statutes § 490:1-101 et seq. (Hawaii Uniform Commercial Code))

The agreement must satisfy Hawaii's general contract law requirements including offer, acceptance, consideration, capacity, and legality to be enforceable.

Hawaii Statute of Frauds (Hawaii Revised Statutes § 656-1)

The agreement must be in writing to be enforceable as it involves business interests and typically cannot be performed within one year.

Hawaii Estate and Transfer Tax Provisions (Hawaii Revised Statutes § 236E-1 et seq.)

The agreement must account for Hawaii's estate tax laws which may impact the transfer of business interests upon death.

Hawaii Securities Law (Hawaii Revised Statutes § 485A-101 et seq.)

The agreement must comply with Hawaii's Uniform Securities Act if the transfer of business interests constitutes a securities transaction.

Hawaii Probate Code (Hawaii Revised Statutes § 560:1-101 et seq.)

The agreement should align with Hawaii's Probate Code provisions regarding the transfer of assets upon death.

Hawaii Fraudulent Transfer Act (Hawaii Revised Statutes § 651C-1 et seq.)

The agreement must avoid provisions that could be construed as fraudulent transfers under Hawaii law.

Hawaii Business Registration Requirements (Hawaii Revised Statutes § 414-401 et seq.)

The agreement should address compliance with Hawaii's business registration requirements when ownership changes occur.

Federal Income Tax Considerations (Internal Revenue Code § 1001 et seq.)

The agreement must address federal income tax implications of business interest transfers, including potential capital gains taxes.

Federal Estate and Gift Tax Provisions (Internal Revenue Code § 2001 et seq.)

The agreement must account for federal estate and gift tax laws which may impact the transfer of business interests.

Federal Securities Laws (Securities Act of 1933, 15 U.S.C. § 77a et seq.)

The agreement must comply with federal securities laws if the transfer of business interests constitutes a securities transaction.

Americans with Disabilities Act Compliance (42 U.S.C. § 12101 et seq.)

The agreement should address disability triggers in a manner consistent with the Americans with Disabilities Act.

Internal Revenue Code Section 409A (Internal Revenue Code § 409A)

The agreement must comply with IRC Section 409A if it involves deferred compensation arrangements.

Hawaii Unfair and Deceptive Trade Practices Act (Hawaii Revised Statutes § 480-1 et seq.)

The agreement must avoid provisions that could be construed as unfair or deceptive business practices under Hawaii law.

Hawaii Arbitration and Dispute Resolution (Hawaii Revised Statutes § 658A-1 et seq.)

The agreement should include provisions for dispute resolution that comply with Hawaii's arbitration laws.

Hawaii Rules of Professional Conduct (Hawaii Rules of Professional Conduct, Supreme Court Rule 2)

For professional service businesses, the agreement must comply with Hawaii's Rules of Professional Conduct regarding ownership and control of professional entities.

Federal Retirement Plan Regulations (Employee Retirement Income Security Act, 29 U.S.C. § 1001 et seq.)

The agreement must address implications for qualified retirement plans when ownership changes occur.

Hawaii Conveyance Tax (Hawaii Revised Statutes § 247-1 et seq.)

The agreement should address Hawaii's conveyance tax which may apply to transfers of business real property interests.

Frequently Asked Questions

It is a contract among the owners of a business that sets who may buy an owner's interest, the price or valuation method, and the triggers such as death, disability, divorce, retirement, or a voluntary exit. It keeps ownership inside the group and prevents disputes when an owner leaves.

An operating agreement or bylaws set how the business runs day to day. A buy-sell agreement covers only ownership transitions: what happens to an owner's share on death, disability, divorce, or departure, how it is priced, and who may buy it. Many companies keep both.

In a cross-purchase, the remaining owners individually buy the departing owner's share, often funded by policies they hold on each other. In a redemption, the business itself buys the share back. A hybrid lets the parties decide which applies when the trigger happens. Each has different tax effects.

By the method the owners choose: a fixed price they restate periodically, a formula such as a multiple of earnings or book value, or an independent appraisal at the time of the trigger. Whatever the method, set it clearly and update it regularly so the price stays realistic.

Most owners fund it with life or disability insurance on each owner, a sinking fund set aside over time, or installment payments from the buyer after the trigger. The goal is to have cash available when it is needed, matched to the agreed valuation so the buyer can actually pay.

In most states, no. A buy-sell agreement is valid as a signed writing, with no notarization, witnesses, or government filing required. Keep the signed agreement with the company records and note any transfer restriction on the share certificates. A few state-specific rules may apply.

The core terms are the same everywhere, but some rules vary. Community-property states may require a spouse's consent or notice for a community-property business interest, and states differ on whether a non-compete on a departing owner is enforceable. Use the version for your state for the exact rule.