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Rent Increase Notice: A Comprehensive Guide for Landlords

Learn how to properly issue a rent increase notice as a property owner. Essential information for vacation rental owners, multi-unit landlords, and first-time property managers.

Introduction

A Rent Increase Notice is a formal document that landlords use to inform tenants about an upcoming change in their rental payment amount. Whether you're managing vacation properties, multiple rental units, or you're new to being a landlord, understanding how to properly implement rent increases is crucial for maintaining profitability while staying legally compliant. This document serves as your legal protection, ensuring that tenants receive proper notification of changes to their financial obligations according to your state's specific requirements. Using the correct notice helps avoid disputes, maintains good landlord-tenant relationships, and protects you from potential legal challenges to your rent adjustment.

Key Things to Know

  1. 1

    Rent increase laws vary significantly by state and locality - always check your specific location's requirements before issuing a notice.

  2. 2

    For fixed-term leases, rent typically cannot be increased until the lease term ends unless the lease specifically allows for it.

  3. 3

    In areas with rent control, there are often strict limits on how much and how often you can increase rent.

  4. 4

    Proper documentation and delivery of your rent increase notice is crucial for legal enforcement.

  5. 5

    Vacation and short-term rental owners generally have more flexibility with pricing but should honor rates for confirmed bookings.

  6. 6

    Property owners with multiple units should maintain consistent policies while ensuring each notice is customized to the specific unit and tenant.

  7. 7

    Consider market conditions and tenant retention when determining increase amounts - sometimes smaller, regular increases are better than large, infrequent ones.

  8. 8

    The notice should be professional and clear, maintaining good landlord-tenant relationships even when delivering news about higher rent.

Key Decisions

First-time Landlords

Property Owners with Multiple Units

Owners of Vacation or Short-Term Rentals

Customize your Rent Increase Notice Template with DocDraft

RENT INCREASE NOTICE

Date of Notice: [DATE]

LANDLORD/PROPERTY MANAGEMENT INFORMATION

Landlord/Property Management Company: [LANDLORD/COMPANY NAME]
Address: [LANDLORD ADDRESS]
City, State, ZIP: [CITY, STATE, ZIP]
Phone: [PHONE NUMBER]
Email: [EMAIL ADDRESS]

TENANT INFORMATION

Tenant(s): [TENANT NAME(S)]
Rental Property Address: [PROPERTY ADDRESS]
Unit Number: [UNIT NUMBER]
City, State, ZIP: [CITY, STATE, ZIP]

NOTICE OF RENT INCREASE

Dear [TENANT NAME(S)],

This notice is to inform you that the monthly rent for the above-referenced property will be increased in accordance with the terms of your lease agreement dated [LEASE DATE] and pursuant to applicable state and local laws governing rent increases.

RENT INCREASE DETAILS

Current Monthly Rent: $[CURRENT RENT AMOUNT]
New Monthly Rent: $[NEW RENT AMOUNT]
Dollar Amount Increase: $[DOLLAR INCREASE] (representing a [PERCENTAGE]% increase)
Effective Date of Increase: [EFFECTIVE DATE]

This rent increase will take effect on the first day of the rental period following at least [NOTICE PERIOD] days from the date of this notice, in compliance with [STATE/LOCAL LAW CITATION]. The first payment of the new rent amount will be due on [FIRST PAYMENT DATE].

LEGAL COMPLIANCE STATEMENT

This rent increase notice is being provided in accordance with all applicable state and local laws, including [SPECIFIC STATE STATUTE OR LOCAL ORDINANCE]. The notice period provided herein meets or exceeds the minimum notice requirements established by law.

Rent Control Compliance Statement

☐ This property is not subject to rent control or rent stabilization ordinances.

☐ This property is subject to rent control or rent stabilization ordinances, and this increase complies with the maximum allowable annual increase of [PERCENTAGE]% as permitted under [SPECIFIC RENT CONTROL ORDINANCE].

PAYMENT INSTRUCTIONS

The new rent amount of $[NEW RENT AMOUNT] is due on the [DUE DATE] day of each month, beginning [FIRST PAYMENT DATE]. Payment should be made in accordance with the terms of your lease agreement using the following approved payment method(s):

  • Personal check
  • Cashier's check
  • Money order
  • Electronic payment through [PAYMENT PORTAL]
  • Other: [OTHER PAYMENT METHOD]

Payments should be made payable to [PAYEE NAME] and delivered/sent to:

[PAYMENT ADDRESS]

Late Fee Policy

As a reminder, rent payments received after [GRACE PERIOD] days from the due date will be subject to a late fee of $[LATE FEE AMOUNT] or [PERCENTAGE]% of the monthly rent, whichever is [GREATER/LESSER], in accordance with your lease agreement and applicable law.

EXPLANATION FOR INCREASE

This rent increase is necessary due to:

☐ Increased property taxes ☐ Rising maintenance and repair costs ☐ Utility rate increases ☐ Property improvements ☐ Market rate adjustments ☐ Insurance premium increases ☐ Other: [OTHER REASON]

LEASE RENEWAL AND TENANT OPTIONS

Your current lease agreement:

☐ Will expire on [LEASE EXPIRATION DATE]. You have the option to renew your lease at the new rental rate by signing a new lease agreement no later than [RENEWAL DEADLINE]. Please contact our office to discuss renewal terms.

☐ Is a month-to-month tenancy that will continue at the new rental rate unless terminated by either party with proper notice as required by law.

If you choose not to accept this rent increase, you may terminate your tenancy by providing written notice in accordance with the terms of your lease agreement and applicable law, which requires at least [NOTICE PERIOD REQUIRED] days' notice prior to vacating the premises.

PRESERVATION OF OTHER TERMS

All other terms and conditions of your original lease agreement dated [LEASE DATE], including any previously executed amendments or addenda, shall remain in full force and effect unless specifically modified herein. This rent increase does not constitute a new lease agreement but rather a modification of the existing agreement with respect to the rental amount only.

TENANT RESPONSE AND COMMUNICATION

If you have any questions or concerns regarding this rent increase, please contact [CONTACT PERSON] at [CONTACT PHONE] or [CONTACT EMAIL] during normal business hours. We value your tenancy and are committed to addressing any questions you may have regarding this notice.

PROOF OF SERVICE

This Rent Increase Notice was served on the tenant(s) on [SERVICE DATE] via:

☐ Personal delivery to tenant(s) ☐ Personal delivery to a person of suitable age and discretion at the premises ☐ Certified Mail, Return Receipt Requested (Tracking #: [TRACKING NUMBER]) ☐ First Class Mail with Certificate of Mailing ☐ Posting on the premises in a conspicuous place ☐ Electronic delivery (with tenant's prior consent) to: [EMAIL ADDRESS] ☐ Other method permitted by law: [OTHER METHOD]

Served by: [SERVER NAME] Title: [SERVER TITLE]

ACKNOWLEDGMENT OF RECEIPT

(Optional - for hand-delivered notices)

I, [TENANT NAME], acknowledge receipt of this Rent Increase Notice on [DATE].

Tenant Signature: __________________________ Date: ______________

LANDLORD/PROPERTY MANAGER CERTIFICATION

I certify that I am the ☐ Landlord ☐ Property Manager ☐ Owner ☐ Authorized Agent for the above-referenced property, and that the information contained in this notice is true and correct to the best of my knowledge.

Signature: __________________________ Date: ______________

Print Name: [NAME] Title: [TITLE]

This Rent Increase Notice has been prepared in compliance with all applicable landlord-tenant laws. The landlord reserves all rights and remedies provided under the lease agreement and applicable law.

Oregon Requirements for Rent Increase Notice

90-Day Notice Requirement (ORS 90.220 and ORS 90.323)

In Oregon, landlords must provide tenants with at least 90 days' written notice before implementing a rent increase.

Annual Rent Increase Cap (ORS 90.323)

Oregon law limits annual rent increases to 7% plus the Consumer Price Index (CPI) for urban consumers.

Exemption for New Construction (ORS 90.323)

Buildings less than 15 years old are exempt from rent control provisions, allowing landlords to increase rent without the percentage cap limitations.

Month-to-Month Tenancy Notice (ORS 90.220)

For month-to-month tenancies, rent increases can only take effect at the beginning of a rental period and after proper notice has been given.

Fixed-Term Lease Restrictions (ORS 90.220)

Rent cannot be increased during a fixed-term lease unless the lease specifically allows for such increases.

Written Notice Requirement (ORS 90.220 and ORS 90.323)

All rent increase notices must be provided in writing to be legally enforceable.

Delivery Method Requirements (ORS 90.155)

The notice must be delivered by one of the legally recognized methods, such as personal delivery, first-class mail, or as specified in the rental agreement.

Retaliatory Rent Increase Prohibition (ORS 90.385)

Landlords cannot increase rent as retaliation for a tenant exercising legal rights, such as making complaints about habitability issues.

Subsidized Housing Requirements (ORS 90.323 and 24 CFR Part 982)

Special rules apply to rent increases in subsidized housing, which must comply with both state law and applicable federal regulations.

Fair Housing Act Compliance (42 U.S.C. § 3601-3619)

Rent increases must be implemented in a non-discriminatory manner that complies with federal Fair Housing Act provisions.

Rent Increase Calculation Disclosure (ORS 90.323)

The notice must clearly state the amount of the rent increase, the percentage increase, and how the new rent amount was calculated.

Effective Date Requirement (ORS 90.323)

The notice must clearly state the date when the rent increase will take effect.

Local Ordinance Compliance (Various local ordinances)

Some Oregon municipalities may have additional rent control or notification requirements that must be followed in addition to state law.

Manufactured Housing Special Rules (ORS 90.600)

Special rules apply to rent increases for manufactured housing facilities, including different notice periods and calculation methods.

Rent Increase Frequency Limitations (ORS 90.323)

Landlords cannot increase rent more than once in a 12-month period for existing tenants.

Tenant's Right to Terminate (ORS 90.323)

The notice must inform tenants of their right to terminate the tenancy rather than accept the rent increase.

CARES Act Compliance (15 U.S.C. § 9001 et seq.)

For properties with federally-backed mortgages or participating in federal programs, additional notice requirements may apply under the CARES Act during declared emergencies.

Americans with Disabilities Act Considerations (42 U.S.C. § 12101 et seq.)

Notices must be provided in accessible formats when requested by tenants with disabilities.

State of Emergency Restrictions (ORS 401.165 and related emergency orders)

During declared states of emergency, additional restrictions on rent increases may apply, including temporary freezes or lower caps.

Language Accessibility Requirements (ORS 90.160)

For tenants with limited English proficiency, notices may need to be provided in their primary language to ensure effective communication.

Frequently Asked Questions

Notice requirements vary by state and sometimes by local jurisdiction. Most states require 30-60 days' written notice before a rent increase can take effect. For example, California requires 30 days' notice for increases less than 10% and 60 days for increases over 10%. If you manage vacation rentals, different rules may apply depending on whether your property is considered a hotel/lodging or a residential rental. Always check your specific state and local laws, as some cities with rent control have additional restrictions on both the timing and amount of allowable increases.

In most states without rent control, there is no legal limit on the amount you can increase rent between lease terms. However, areas with rent control or rent stabilization laws (like New York City, San Francisco, and parts of New Jersey) typically cap annual increases at a specific percentage. Additionally, some states have recently enacted statewide rent caps. For example, Oregon limits increases to 7% plus inflation annually, and California caps increases at 5% plus inflation (up to 10% maximum). For vacation rentals, market rates typically have more flexibility, but you should still be aware of any local regulations that might apply to short-term rentals.

Generally, you cannot increase rent during a fixed-term lease unless the lease specifically includes a clause allowing for it. The rent amount is considered a material term of the lease contract. For month-to-month tenancies, you can increase the rent with proper notice as required by your state law. For vacation or short-term rentals, you typically have more flexibility to adjust rates between bookings, but you should honor any rates that were confirmed at the time of reservation.

A proper Rent Increase Notice should include: 1) The tenant's name and rental property address, 2) The current rent amount, 3) The new rent amount, 4) The effective date of the increase, 5) How and where rent should be paid, 6) Your signature and date, and 7) A statement confirming the notice period complies with state law. For property owners with multiple units, it's important to customize each notice with the specific details for that unit and tenant. First-time landlords should consider using a template that complies with their state's requirements.

The safest method is to deliver the notice both in person and via certified mail with return receipt requested, which provides proof of delivery. Some states specify acceptable delivery methods in their landlord-tenant laws. For vacation rentals, if you're increasing rates for future bookings, updating your listing and sending emails to previous guests about the new rates is typically sufficient. Always document when and how you delivered the notice in case there are disputes later.

In most cases, tenants cannot simply reject a legally implemented rent increase. Their options are typically to: 1) Accept the increase and continue the tenancy, 2) Attempt to negotiate with you, or 3) Give proper notice and move out. In rent-controlled areas, tenants may have the right to petition against increases they believe exceed legal limits. For vacation rentals, guests who haven't yet booked can choose not to rent at the new rate, but those with confirmed reservations should have their original rates honored.

Yes, vacation and short-term rentals often operate under different rules than traditional residential leases. Many standard landlord-tenant laws don't apply to properties rented for less than 30 days. You generally have more flexibility to adjust rates between bookings based on seasonality, demand, or other factors. However, you should be aware of any local short-term rental regulations that might affect your pricing practices. Always honor the rates that were advertised and confirmed at the time guests made their reservations to avoid disputes and negative reviews.

The biggest mistake first-time landlords make is not providing sufficient notice according to state law. This can invalidate your rent increase and potentially expose you to legal liability. Other common mistakes include: increasing rent during a fixed-term lease without a clause allowing it, exceeding rent control limits where applicable, failing to put the increase in writing, or not keeping proof of delivery. Take time to research your local laws or consult with a property management attorney before implementing increases to ensure you're following proper procedures.